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How to Set Reminders on iPhone and iPad

Jonathan Wylie is a writer, educator and podcaster. You can hear the audio version of this article, and others, on the Unpacking iOS podcast

Setting reminders on your iPhone or iPad is very simple and easy to do!

Setting reminders on your iPhone or iPad is very simple and easy to do!

An iPhone Never Forgets

If you are as forgetful as I am, you often need a little help to make sure that you get everything done in a timely manner. In an ideal world, I would remember everything, but I can't. It makes my brain hurt. Fortunately, for people like me, Apple created the Reminders app. This helpful to-do list app is easy to use and can save you a whole world of worry. Reminders comes pre-installed on all iOS devices, so if you've never looked at it before, now is the perfect time to uncover the secrets that it hides.

Create a Reminder on iPhone or iPad

There are lots of ways to set reminders on an iPhone or iPad. The quickest way is to ask Siri. Simply summon your digital assistant and say something like, "Remind me to wash the car." Siri will then add your request to the Reminders app. Using Siri is not just fast, it's also convenient because you can activate Siri in a variety of different ways. Here are a few of my favorites:

  • Pick up your device and say, "Hey Siri"
  • On the iPhone X or later, press and hold the sleep/wake button
  • On devices with a home button, press and hold the home button
  • When connected to CarPlay, use the button on your steering wheel
  • While using compatible headphones, press and hold the correct button

If you prefer, you can use the Reminders app and add a reminder manually. Simply open the app, tap the Reminders list, and then tap the plus sign to add your reminder. When you are finished, tap Done.

iPhone users who have phones that support 3D Touch can also press and hold on the Reminders app icon to launch a shortcut menu that lets you choose a list to add your reminder to with just a couple of taps.


Create and Edit Lists in the Reminders App

Reminders can be organized into lists. For instance, you could have a list for groceries, a list for work, a list for family, and so forth. Here's how to create a new Reminders list.

  1. On an iPhone, open the app, tap the plus sign at the top of the screen, then select List. On an iPad, tap Add List in the bottom left-hand corner.
  2. Next, type a name for your list
  3. Choose a color for your list
  4. Tap Done

Once you have created all the lists that you need, iPhone users can rearrange them by pressing and holding on the list name and dragging it up or down. On an iPad, you have to tap Edit in the bottom left-hand corner first, and then drag the lists into the order you want them.

To change the order of reminders in a list, tap Edit in the top right-hand corner of a list and then use the handles to the right of a reminder to drag it up and down as required. Tap Done when you have everything the way you want it. You can also use this method to change the color of an existing list. Simply tap Edit again, and then tap Color to pick a new color.

If you want to delete a list, tap Edit in the top right-hand corner of the list, and then tap Delete List at the bottom of the list. This action deletes the list and any reminders that have been added to this list.

To rename an existing list, tap on the list, and then tap Edit in the top right-hand corner. Next, tap on the title to change it to whatever you need and tap Done when you are finished.

Finally, you can set a default list for Reminders in the Settings app. Simply go to Settings > Reminders > Default List and choose the one you want. This is useful when adding reminders via Siri. If you don't specify which list you want to add things to, Siri will add reminders to your default list.

Set your default Reminder list in the Settings app

Set your default Reminder list in the Settings app

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Schedule Reminders on iPhone & iPad

If you want to be reminded of something at a specific time, you can schedule reminders to notify you when something needs to be done. A quick way to do this is to use Siri. For instance, you can say, "Remind me to take out the trash at 6pm tonight," and a reminder will be scheduled to alert you at that time.

You can also do this in the Reminders app. Here's how:

  1. Tap a reminder and then tap the "i" on the right-hand side, or swipe left on an existing reminder and tap More
  2. Turn on the toggle switch next to "Remind me on a day"
  3. Tap Alarm and choose the date and time you want to be notified
  4. Tap Repeat if you want this to be a recurring alert
  5. Tap Done to save your preferences

Set Location Based Reminders on iOS

Another useful feature is the ability to be reminded of a task when you arrive or leave a specific location. For instance, you could set a reminder to pick up milk when you leave work. When your iPhone detects that you have left your work location, it will trigger a notification to remind you.

Again, Siri is a quick way to set this up. Simply say, "Remind me to get milk when I leave this location," and the reminder will be triggered when you leave work.

To perform the same action in the app, follow these steps:

  1. Tap a reminder and then tap the "i" on the right-hand side, or swipe left on an existing reminder and tap More
  2. Turn on the toggle switch next to, "Remind me at a location"
  3. Tap Location
  4. Enter an address, choose Current Location, or pick from one of the recent destinations listed on this screen
  5. Tap "When I Arrive" or "When I Leave" at the bottom of the screen to choose when your reminder should be triggered
  6. Tap Details in the top left-hand corner of the screen, and then tap Done.

In order to receive location-based reminders, you need to go to Settings > Privacy and make sure that Location Services are turned on for the Reminders app. You may also want to set your home and work address by opening the Contacts app and adding these locations to your contact card.


Customize Notifications for Reminders

You can add as many reminders as you want, but if you don't have your notifications set correctly, you might not see any of them. So, before you pin all your hopes on Reminders saving your sanity, make sure you go to Settings > Notifications and then scroll down until you find the options for Reminders.

There are lots of options here. Banners, sounds, badges and more can be customized, so make sure you have things set the way that you want them because if you don't have notifications enabled, scheduled and location-based reminders will not work properly.

Read more: How to Turn off Push Notifications on iPads and iPhones.

How to Share Reminder Lists

You can share your lists with friends and family so long as they have an iCloud account. This means that you can have a joint grocery list with your spouse or a party planning list with a friend. When one person adds something to the list, it will be visible for everyone that the list is shared with. Here's how to set that up.

  1. Tap on a list that you want to share
  2. Tap Edit in the top right-hand corner
  3. Tap Sharing > Add Person...
  4. Enter the email address of the person you want to share the list with
  5. Tap Add, and then Done to finish

The people you invite will have to accept your invitation to join your shared list before they see it in their Reminders app, so if the recipient is listed as pending for a while, tell them to check their email for the invite.


7 Top Tips for Using the Reminders App

To finish, here are some more top tips for how to set reminders on iPhone or iPad.

  1. Mark tasks as complete by tapping the circle to the left of the reminder and see all completed tasks by tapping Show Completed at the bottom of a list.
  2. Delete unwanted reminders by swiping left on a task and tapping Delete.
  3. Reminders also work on the Apple Watch. You can set notifications to appear on your watch, view tasks in the Reminders app, or summon Siri to add a new Reminder to your lists.
  4. If you receive a call at an inopportune moment, and want to be sure to call that person back, tap the Remind Me button on the call screen. Next, choose when you want to be reminded to call that person back. A reminder will be added with the name of the caller and you will be prompted to call them back later in the day.
  5. You can use Siri to add reminders to specific lists. For instance, you can say, "Add milk to my grocery list," and Siri will add milk to that list!
  6. To switch between lists on an iPhone, tap the title of the list to return to the card view that shows all your lists. You can also tap the stack of cards at the bottom of the screen when viewing tasks on a list.
  7. If you love Reminders, but yearn for a few more features, check out Memento or GoodTask on the App Store. These useful apps offer things like sub tasks, calendar views, custom time presets, and more. They act as a skin for the existing Reminders app, so all your shared lists and iCloud reminders will be synced as if you were using Apple's own Reminders app.

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2019 Jonathan Wylie

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