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How to Use Password Protection in OneNote iOS App

Updated on October 9, 2017
Max Dalton profile image

Max holds a BS in Mass Communications from SIU and an MA in Communication from U of I, and is pursuing an MBA from Webster University.

Introduction

Microsoft OneNote is a powerful note-taking and organization tool that's part of the Microsoft Office product suite. The iOS version of the application released by Microsoft contains a lot of the core functionality in the desktop version of the application, and is even available to use at no cost. And while OneNote makes it so easy to share your notebooks and sections that you create, you may not want everyone you share content with to see everything. As a result, it's important to understand how to password protect your notebook sections, and change and remove that password protection as well. This article walks you through all aspects of using password protection in the OneNote app for iOS.

Microsoft OneNote lets you password-protect specific notebook sections so you can share a larger notebook with someone, but still keep some parts private.
Microsoft OneNote lets you password-protect specific notebook sections so you can share a larger notebook with someone, but still keep some parts private. | Source

How to Password Protect a Section in OneNote iOS App

  1. Navigate to the notebook in your OneNote iOS app that contains a section that you want to password protect.

  2. Tap "Edit" in the upper right corner of the screen. Non-shaded circles will appear between the sections colored tab on the left side of the screen, and the name of the section on the right side of the screen.

  3. Tap the circle to the left of the section you want to add password protection to so that the circle is now filled in with purple shading and a white check mark.

  4. Tap the lock icon in the list of icons along the bottom of the screen.

  5. Choose "Protect This Section" in the menu that appears. The Password Protection screen appears.

  6. Enter the password you want to use in the Password field, and then enter the same password again in the Verify field.

  7. Tap "Done." An Adding Password window appears in the center the screen, with a progress bar showing the status of applying the password protection to the section you applied it to. After the Adding Password window disappears, you'll be redirected to the screen displaying the contents of that notebook. The section won't be locked for you until you close and re-open the app. Any users you share the locked notebook section with will be required to enter the password before they can view the contents of any locked sections.

Click thumbnail to view full-size
Navigate to the notebook that contains the section you want to password protect.Click "Edit."Select the section you want to password protect.Tap "Protect This Section."Enter the same password in the Password and Verify fields.The Adding Password screen appears.The section will now have a padlock icon that displays to the right of it.
Navigate to the notebook that contains the section you want to password protect.
Navigate to the notebook that contains the section you want to password protect. | Source
Click "Edit."
Click "Edit." | Source
Select the section you want to password protect.
Select the section you want to password protect. | Source
Tap "Protect This Section."
Tap "Protect This Section." | Source
Enter the same password in the Password and Verify fields.
Enter the same password in the Password and Verify fields. | Source
The Adding Password screen appears.
The Adding Password screen appears. | Source
The section will now have a padlock icon that displays to the right of it.
The section will now have a padlock icon that displays to the right of it. | Source

How to Change the Default Notebook in Microsoft OneNote

After clicking a locked section, the Unlock Section screen appears.
After clicking a locked section, the Unlock Section screen appears. | Source

How to Enter Password for Section in OneNote iOS App

  1. Navigate to the section within a specific notebook that you want to access. If that section is password protected, a padlock icon will appear to the right of that section.
  2. Tap the name of the section. An Unlock Section screen appears.
  3. Enter the password for that specific section in the Password field, and then tap "Unlock" in the upper right corner. If the password is correct, you'll be taken back to the section you attempted to unlock, and the content within that section will now be accessible.

How to Change a Password for a Section in OneNote iOS App

  1. Navigate to the notebook in your OneNote iOS app that contains a locked section where you want to change the password.

  2. Tap "Edit" in the upper right corner of the screen. Non-shaded circles will appear between the sections colored tab on the left side of the screen, and the name of the section on the right side of the screen.

  3. Tap the circle to the left of the section you want to change the password so that the circle is now filled in with purple shading and a white check mark.

  4. Tap the lock icon in the list of icons along the bottom of the screen.

  5. Select "Change Password" in the menu that appears. The Change Password screen displays.

  6. A Changing Password window appears in the center of the screen, displaying the status of changing the password protection from that section in the notebook. After the password is changed, you'll be redirected to the home screen for that notebook. The next time you attempt to access that section in that notebook, you'll need to enter the new password in order to view it.

Click thumbnail to view full-size
Navigate to the notebook containing the section where you want to change the password. Click "Edit"Select the locked section you want to change the password for.Choose "Change Password."Enter the old password, and then enter the new password twice.The Changing Password screen will appear. After the screen disappears, you'll need to enter the new password going forward when prompted to access that section.
Navigate to the notebook containing the section where you want to change the password. Click "Edit"
Navigate to the notebook containing the section where you want to change the password. Click "Edit" | Source
Select the locked section you want to change the password for.
Select the locked section you want to change the password for. | Source
Choose "Change Password."
Choose "Change Password." | Source
Enter the old password, and then enter the new password twice.
Enter the old password, and then enter the new password twice. | Source
The Changing Password screen will appear. After the screen disappears, you'll need to enter the new password going forward when prompted to access that section.
The Changing Password screen will appear. After the screen disappears, you'll need to enter the new password going forward when prompted to access that section. | Source

How to Remove Password Protection from a Section in OneNote iOS App

  1. Navigate to the notebook in your OneNote iOS app that contains a section that you want to remove the password for.

  2. Tap "Edit" in the upper right corner of the screen. Non-shaded circles will appear between the sections colored tab on the left side of the screen, and the name of the section on the right side of the screen.

  3. Tap the circle to the left of the section you want to remove the password for so that the circle is now filled in with purple shading and a white check mark.

  4. Tap the lock icon in the list of icons along the bottom of the screen.

  5. Choose "Remove Password" in the menu that appears. The Remove Password screen appears.

  6. Enter the password associated with that section in the Password field, and then tap "Remove" in the upper right corner of the screen. A Removing Password window appears in the center of the screen, displaying the status of removing the password protection from that section in the notebook. After the password protection is successfully removed, you'll be redirected to the home screen for that notebook. Going forward, you should no longer be prompted to enter a password to access that notebook section on any device.

Click thumbnail to view full-size
Navigate to the notebook containing the section you want to remove the password for.Click "Edit" in the upper right corner of the screen.Select the section you want to remove the password for.Choose "Remove Password."Enter the current password.The Removing Password message will appear.After the Removing Password message disappears, the password will be removed.
Navigate to the notebook containing the section you want to remove the password for.
Navigate to the notebook containing the section you want to remove the password for. | Source
Click "Edit" in the upper right corner of the screen.
Click "Edit" in the upper right corner of the screen. | Source
Select the section you want to remove the password for.
Select the section you want to remove the password for. | Source
Choose "Remove Password."
Choose "Remove Password." | Source
Enter the current password.
Enter the current password. | Source
The Removing Password message will appear.
The Removing Password message will appear. | Source
After the Removing Password message disappears, the password will be removed.
After the Removing Password message disappears, the password will be removed. | Source

© 2017 Max Dalton

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