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How to Create a Simple List Box in Microsoft Excel 2016

Joshua is a graduate student at the USF. He has interests in business technology, analytics, finance, and lean six sigma.

An illustration of a list box

An illustration of a list box

Creating a list box in Excel can save you the hassle of keying repetitive entries into your spreadsheets. This is especially true if your spreadsheet has hundreds of records. In this tutorial, we create a simple list box that will allow you to select from a list of data.

First, find a range to put the data that you want to appear in your list box. I usually create a new sheet to store my data sets.

Next, select cell(s) or a column where you would like the list box to appear. Click on the data tab then on the data validation drop-down arrow.

Go to the Data Tab

Go to the Data Tab

Next, click on 'data validation' from the drop-down menu.

Find Data Validation

Find Data Validation

Select 'List' from the 'Allow' drop-down menu.

Select List Option

Select List Option

Click in the source box. Now select the range where you inputted your data set. Select 'OK' when the range you selected appears in the source box.

Input source

Input source

Go back to the cell(s) that you selected prior to selecting the data tab. There should be a drop down arrow to the right of cell(s) that will allow you to select data from the data set you created.

how-to-create-a-list-box-in-ms-excel-2016

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2017 Joshua Crowder

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