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How to Add the File Location Path to MS Excel Spreadsheet Print Out

I forget how to do this PC stuff all the time, so I write about it to remember and hopefully help you out too.


Want an easy way to find a Microsoft Excel spreadsheet on your PC? There are a number of ways to make finding Excel files easier. This article will focus on having the file location show right on the hard copy of the spreadsheet.

If you ever noticed a file path printed at the top or bottom of an Excel sheet, you'll know what I mean. Basically, the creator of the report "told" Excel to have that file path or file location printed directly onto the page each time a page prints out.

This is pretty easy to do but it really isn't all that intuitive of a process. I'll show you how to do it here and hopefully save you time looking for your reports.

This works best with Microsoft Excel 2007, but you may find this information helpful with other versions as well.


Step 1: Print Preview

When you have created your Excel sheet, get yourself into "Print Preview" mode.

Basically click the upper left "File" icon (which looks like Microsoft logo on Excel 2007), click on Print, then click Print Preview.


Step 2: Page Set Up

Click the "Page Set Up" icon at the top left of the screen.

A "Page Set Up" window will appear.


Now, we can either insert the location path of your Excel sheet in either the header or the footer section. To insert the file location of your spreadsheet in the header (or top of the spreadsheet), click the "Custom Header" button. To insert the file location of your spreadsheet at the footer (or bottom), click the "Custom Footer Button."

Regardless of whether you chose header or footer, the following steps will all work out the same from here on out. For the sake of this article, I'll select "Custom Footer" as I typically find Excel file paths to be located at the bottom of report pages.

Step 4: Align the File Path Location

You can choose to put the file path of your Excel sheet to the right, center, or left of the footer (bottom) or header (top) of page. Simply click inside the "Left Position" box for the left side, "Center Position" for the center, or "Right Position" for the right side of top or bottom of spreadsheet.

I'll choose the right side for sake of this article.

Scroll to Continue

Step 5: Stay In this Screen

After you clicked on the position you want, look for the buttons just above the position block you click on.

Look for the button that looks like a document sticking out of a yellow file. This is your "Insert File Path" button.

Click on the "Insert File Path" button, then click OK.

Step 6

You are done. Now when your Microsoft Excel sheet prints out as a hard copy, the location of that document will be displayed at the bottom (or top if you chose) of the page.

Thanks for reading my article. Please check out some of my other articles if you get a chance.

I also did a video and posted it below. It might help you out as well. It sums up what we talked about above. I hope it helps and thanks again for coming by my friend. Always good to help someone out with their Excel needs or just about anything. Enjoy.

Here is a Video I Made That Sums Up Adding The Navigation Path

This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.


Md. Ruhul Amin on January 26, 2019:

Thanks a lot. Really helpful !!!!!!!

Solaiman on December 19, 2018:

Thank you, it was helpful!!!

justanotherstormtrooper on March 30, 2017:

I'm sorry, I don't understand?

alexrod on August 17, 2016:

is there a way to permanently add a file path to all documents?

TurtleDog (author) on October 28, 2012:

You are welcome Monicamelendez! It drives me nuts when I forget to print the navigation path a hardcopy figured I'd share lol. Appreciate you stopping by!

TurtleDog (author) on October 25, 2012:

@Ry4n6 Thanks so much! Printing it on the page will definitely help to locate missing files

mukesh on October 23, 2012:

nice one dear

monicamelendez from Salt Lake City on July 17, 2012:

I've wondered how you do this. Thanks~!

Ry4n6 from Cheshire, England on July 12, 2012:

Thanks for sharing this very informative Hub. Keep up the great work.:)

TurtleDog (author) on April 11, 2012:

Thanks! I'm glad that it helped you to get that navagation file path on your worksheet. Thanks for the comment

A Thanker on April 11, 2012:

Thank You..You Just Saved a life!!

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