How to Add The File Location Path to MS Excel Spreadsheet Print Out

Updated on April 29, 2016

Introduction to Adding File Path To Excel Sheet

Want an easy way to find a Microsoft Excel Spreadsheet on your PC computer ? There are a number of ways to make finding Excel files easier. This article will focus on having the file location show right on the hard copy of the spreadsheet.

If you ever noticed a file path printed at the top or bottom of an Excel sheet you'll know what I mean. Basically, the creator of the report "told" Excel to have that file path or file location printed directly onto the page each time a page prints out.

This is pretty easy to do but it really isn't all that intuitive of a process. I'll show you how to do it here and hopefully save you time looking for your reports.

This works best with Microsoft Excel 2007 but you may find this information helpful with other versions as well.

Step 1 Print Preview

When you have created your Excel sheet, get yourself into "Print Preview" mode.

Basically click the upper left "File" icon (which looks like Microsoft logo on Excel 2007) then Print, Then Print Preview

Step 2 Page Set Up

Click the "Page Set Up" icon at the top left of the screen.

A "Page Set Up" window will appear.

Step 3 Header Footer Tab

Now, we can either insert the location path of your Excel sheet in either the header or the footer section. To insert the file location of your spread sheet in the header (or top of the spreadsheet,) click the "Custom Header" button. To insert the file location of your spread sheet at the footer (or bottom,) click the "Custom Footer Button"

Regardless of whether you chose header or footer, the following steps will all work out the same from here on out. For the sake of this article, I'll select "Custom Footer" as I typically find Excel file paths to be located at the bottom of report pages.

Step 4 Align the File Path Location

You can choose to put the file path of your Excel sheet to the right, center, or left of the footer (bottom) or header (top) of page. Simply click inside the "Left Position" box for the left side, "Center Position" for the center or "Right Position" for the right side of top or bottom of spreadsheet.

I'll chose the right side for sake of this article.

Step 5 Stay In this Screen

After you clicked on the position you want, look for the buttons just above the position block you click on.

Look for the button that looks like a document sticking out of a yellow file. This is your "Insert File Path" button.

Click on the "Insert File Path" button, the click OK.

Step 6

You are done. Now when your Microsoft Excel sheet prints out as a hard copy, the location of that document will be displayed at the bottom (or top if you chose) of the page.

Thanks for reading my "How to Add The File Location Path to Top or Bottom MS Excel Spreadsheet Print Out" article. Please check out some of my other TurtleDog posts if you get a chance.

Hey! I also did a video and posted it below that might help you out as well. It sums up what we talked about above. Hope it helps and thanks again for coming by my friend. Always good to help someone out with their Excel needs or just about anything. Enjoy.

Here is a Video I Made That Sums Up Adding The Navigation Path

This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.


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    • profile image

      Md. Ruhul Amin 

      18 months ago

      Thanks a lot. Really helpful !!!!!!!

    • profile image


      20 months ago

      Thank you, it was helpful!!!

    • profile image


      3 years ago

      I'm sorry, I don't understand?

    • profile image


      3 years ago

      is there a way to permanently add a file path to all documents?

    • TurtleDog profile imageAUTHOR


      7 years ago

      You are welcome Monicamelendez! It drives me nuts when I forget to print the navigation path a hardcopy figured I'd share lol. Appreciate you stopping by!

    • TurtleDog profile imageAUTHOR


      7 years ago

      @Ry4n6 Thanks so much! Printing it on the page will definitely help to locate missing files

    • profile image


      7 years ago

      nice one dear

    • monicamelendez profile image


      8 years ago from Salt Lake City

      I've wondered how you do this. Thanks~!

    • Ry4n6 profile image


      8 years ago from Cheshire, England

      Thanks for sharing this very informative Hub. Keep up the great work.:)

    • TurtleDog profile imageAUTHOR


      8 years ago

      Thanks! I'm glad that it helped you to get that navagation file path on your worksheet. Thanks for the comment

    • profile image

      A Thanker 

      8 years ago

      Thank You..You Just Saved a life!!


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