How to Create a Macro Button That Clears Work in a MS Excel Worksheet

Updated on December 2, 2019
THEAMAZINGJAMES profile image

James likes to learn about technology and share what he learns through his articles.

A button that clears your work could save you quite a bit of time if you frequently clear data on the same Microsoft Excel worksheet.
A button that clears your work could save you quite a bit of time if you frequently clear data on the same Microsoft Excel worksheet.

Introuduction

You may find yourself in a situation where you just want to clear all of your data in an Excel worksheet. There may be times where you want to delete certain cells. Either way, this tutorial will give you a good understanding of how you can clear data within a worksheet by utilizing a macro button. Here we clear all cells except the first row where the button will appear. You will need to have the developer tab activated if you would like to follow along with an Excel workbook. If you don’t have the developer tab, find out how to add it here.

Inserting the Button

Click on the developer tab and click on the insert button. A drop down will appear with several options. The option that we are interested in is in the top left-hand corner in the form control section. Click on this selection to insert a button. These three steps are illustrated in the screen shot below.

Steps to Inserting a Button

Now hold down on the left mouse button and drag a rectangle into row 1. After the button outline is drawn an Assign Macro Window appears.

Drawing a Button and Starting a Recording

Starting a Macro Recording

After the Record Macro window appears, give the macro a name and click the OK button. Another window will appear will you will have a chance to rename the macro, assign a short cut, leave notes about the macro and record. Here you can click on the record button to start recording your tasks. You know when the macro is recording indicated by the square stop button in the bottom left-hand corner of the screen. If this stop button is clicked the macro will stop recording.

Select the Area to B Cleared

In this example I will clear the entire workbook except for row 1. To complete this task, row 2 can be selected and all rows below row 2 can be selected by pressing Ctrl + Shift + Down arrow.

Selecting All Rows

Delete the Area

Next, select the home tab and find the edit group. Click on the clear button to clear the entire selected area.

Stop the Macro Recording

You want to make sure the cursor is at the top of the screen when the macro ends so press Ctrl + home if you are stuck at the bottom of the worksheet. Also, click in a cell to deselect the selected rows. Click on the stop button in the bottom left-hand corner of the screen to stop the recording. This button is to the right of the word “ready” in that corner of the screen.

Now that the recording has finished, the button should finally appear. When this button is clicked it will clear any text or formatting below the first row. Keep in mind that this is just one example and you can assign a button to delete only one cell or dozen cells. In any case, it’s only going to make sense to create a button to delete cells that normally need to be cleared.

Format the Macro Button

To format the button right click on the button and click on Format Control.

Selecting Format Control

A window will appear giving you several formatting options. The tab options are defined in the table below for reference. Make any necessary changes to your button.

Button Formatting Options

This table show you the option that have for formatting a form control button.
This table show you the option that have for formatting a form control button.

Font Options

Saving as a Macro-Enabled Workbook

To allow macro buttons to work the workbook that they are inserted in must be saved as a Macro-Enabled workbook. This is under the .XLSM file extension. If the workbook is saved as a regular Excel workbook the macro will not function at all. To save, click on the file tab and select save as. After selecting the location to save your file make sure you save the file as a Macro-Enabled workbook from the drop down menu.

A workbook that has buttons with macros assigned to it has to be saved as macro enabled workbook. Each time the document is opened you will be prompted to trust the workbook.
A workbook that has buttons with macros assigned to it has to be saved as macro enabled workbook. Each time the document is opened you will be prompted to trust the workbook.

Additional Resource

For additional help on this topic please see the video below for step by step instructions.

Creating a Macro Button to Clear a Whole Worksheet

This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.

© 2019 James Smith

Comments

    0 of 8192 characters used
    Post Comment

    No comments yet.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, turbofuture.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://maven.io/company/pages/privacy

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)
    ClickscoThis is a data management platform studying reader behavior (Privacy Policy)