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How to Transfer a Youtube Transcript to a Word Document

Joshua is a graduate student at the USF. He has interests in business technology, analytics, finance, and lean six sigma.

Transfer YouTube Transcripts to Word

If you have ever wanted to abstract the transcript out of a YouTube Video so that you could read it in paragraph form without the having to look at time stamps, you came to the right place.

Here I will show you the simple steps to create a transcript in Microsoft Word (without time stamps) from any YouTube video that has a transcript available.

Make the YouTube Transcript Visible

To copy a transcript from a video go to the video that you are interested in and find the three dots beside the save button. These steps are shown in the illustration below.

Click on those three dots and click on the open transcript option. The transcript will show up on the right side of the video.

Opening the Video Transcript

Some videos will not have a transcript either because the author did not want to make one available or because the video was recently uploaded.

Some videos will not have a transcript either because the author did not want to make one available or because the video was recently uploaded.

Copy the YouTube Transcript

Now you can copy the complete transcript by selecting each line of the transcript from zero seconds to the end. Step is followed by right clicking on the highlighted text and selecting copy.

Paste the Text Into Word

Open a Microsoft Word file and paste the transcript into it. Notice that the form appears to mimic the original format from the YouTube platform.

If you don't want to deal with this formatting of the copied transcript, you can clean it up no matter how long it is.

This is the view of a Youtube transcript that was copied from a video. It's sort of a hard read with the spacing in its current formatting. Knowing the time is great for making edits and referencing the video in a comment, but a distraction otherwise

This is the view of a Youtube transcript that was copied from a video. It's sort of a hard read with the spacing in its current formatting. Knowing the time is great for making edits and referencing the video in a comment, but a distraction otherwise

Create a Macro to Repeat a Process

What you can do to clean this text up is to create a macro that will remove the time stamp and spacing with little work involved. More specifically, the macro can record the process of making edits that would normally take lots of effort to edit because of the amount of repetition.

After a macro is recorded, the process can be activated with a short cut key so the process can be repeated throughout the whole document.

Make sure the cursor is on the bottom left-hand corner of the last line of text. Before recording a macro review the process that you are going to record before starting to avoid making errors.

The goal here is to remove the time stamps and condense the lines of the transcript. I created a process that will help me do this, but you are not limited to this one process. You may be able to figure out how to make the transcript more presentable for your needs.

Starting the Macro Recording

To start recording the macro, click on the record macro button in the bottom left-hand corner of the screen.

The Record Macro Button

The record macro window should appear. The macro can now be named and a keyboard shortcut can be created. The illustration below shows each step in this shortcut assignment process.

To create the keyboard shortcut click on the button that resembles a keyboard. Click in the short cut box and make a short cut like Ctrl + j. Next, click the assign button followed by the close button to start the recording.

Assigning a ShortCut

Now we are ready to start recording. The steps to record this macro is very distinct. See the following steps below:

1. Begin with the cursor at the beginning of the last line. The needs to be completed before the macro is recorded.

2. Backspace until the last line meets the next line up.

3. Create a space between the two lines that were merged.

4. Send the cursor to the beginning of the last line by using the home key.

5. Click on the macro stop button (the square shape in the lower left-hand corner).

The recording process may have a lot of trial and error. If you make a mistake be sure to erase that macro that was recorded with an error and start over.

If you follow each step to a T, you were able to merge that last line with the second to last line and create a starting point for the cursor that will allow the process to repeat.

If you follow each step to a T, you were able to merge that last line with the second to last line and create a starting point for the cursor that will allow the process to repeat.

Repeat the Process by Running the Macro

To clean up the whole transcript, place the cursor at the beginning of the last line and use the shortcut keys that were assigned to the macro to clear out all the time stamps and spacing line by line. The final result will be one large paragraph like my result in the illustration below.

To make the process faster, I could have recorded myself repeating the process a few times before I stopped recording.

Saving the Word Document as Macro-Enabled

If you would like to use the macro in this Word document in the future for other transcripts, you will have to save the workbook as a macro-enabled Word document. Make sure to choose this option when saving the document.

This content is accurate and true to the best of the author’s knowledge and is not meant to substitute for formal and individualized advice from a qualified professional.

© 2020 Joshua Crowder