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How to Fix Part or Full Excel Spreadsheet Page Not Printing

Updated on April 29, 2016

Introduction

I received an Excel spreadsheet via email from a colleague, and I added two rows of data at the bottom of the page. I went to print the spreadsheet, but the whole page would not print out. Everything would print, except the two rows that I added.

There are a couple obvious options to fix this, but none was working. I tried "Page Set Up" and tried the "Adjust To" % settings, but that did not work. Since I only needed to print one page, I then tried the "Fit into 1 Pages Wide by 1 Pages Tall" and that didn't work either. For the life of me, I could not capture and print out the data I wanted. I also tried highlighting the entire spreadsheet area and then checking "Print Preview," but that didn't do squat either.

Here is the solution that ultimately wound up working for me. Hopefully, this applies to your problem as well.

As I do so often, please accept my apologies for the rough screen pics (I'll get better at it someday :-)

Step 1

Open your Excel Spreadsheet. You may want to try the solutions I described in the third paragraph in the introduction. If those doesn't work, continue to the next step.

Step 2

Look to the top right portion of your PC screen.


Click on "View."

Step 3

Then, look to the left side of your screen. Just to the right of the words "Page Layout," you'll see "Page Break Preview."

Click on "Page Break Preview."

If you don't see "Page Break Preview," you're probably seeing three tiny icons next to "Page Layout."

Click the top icon that is just to the right of "Page Layout" and "Page Break Preview" will appear..

Step 4

The screen will change, and your spreadsheet page will appear smaller. You will see a blue border around your spreadsheet.

The blue border defines the region that will be printed. You might notice that the cell data that's not printing is outside of this region.

You will want to expand this area so that the area that's not printing, falls within the blue boundary.

Position your cursor over the blue line that you want to expand. If your printer is missing cell data at the bottom of the page, position the cursor over the blue line at the bottom of the page. If you were missing data at the side, place your cursor to the blue line on the side. Your cursor will turn into an arrow that points in two directions.

Step 5

Then, drag the line so that the area that is not printing now falls within the boundaries of the blue line.

Step 6

Then go ahead and print as you normally would. The entire spreadsheet should come off the printer just as you hoped :-). I did a video on this below also just in case you're having a bit of trouble.

Here's a Video I Did Showing You What You Just Read

Comments

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    • profile image

      richr 2 weeks ago

      Just wanted to give a BIGS THANKS your solution worked perfectly.

    • profile image

      Laureen 3 weeks ago

      Thank you...your solution worked beautifully!

    • profile image

      JoeyAlpha5 3 weeks ago

      Awesome, This was extremely helpful

    • profile image

      Remie 4 weeks ago

      Thanks for the video

    • profile image

      JITENDRA RATH 4 weeks ago

      excel is not supported to print but word and every thing is printed. what can i do

    • profile image

      Casey 4 weeks ago

      Thank you for the help!!

    • profile image

      Kaui 6 weeks ago

      Thank you so much! Your solution worked wonders!

    • profile image

      Aimee 8 weeks ago

      Thank you so helpful

    • profile image

      Julianne 8 weeks ago

      Great solution but never required in prior Windows versions. Is there a way of eliminating this step for printing excel spreadsheets?

    • profile image

      lindsey 2 months ago

      thanks!

    • profile image

      Deborah Collins 2 months ago

      This worked perfectly. Thank you.

    • profile image

      James 2 months ago

      Just what i was looking for. Thanks for the helpful tip.

    • profile image

      Miss Willia,s 2 months ago

      thank you!!!!

    • profile image

      Bob Fenton 4 months ago

      your a genius... thanks...

    • profile image

      Priti Sumani 4 months ago

      Thanks.article solved my problem.

    • profile image

      Denise 4 months ago

      Great instructions, worked like a charm. Thank you

    • profile image

      New guy at firm 4 months ago

      Dude, this helped big time. Thank you!

    • profile image

      ED 5 months ago

      It works

    • profile image

      Kossi 5 months ago

      Awesome. Worked for me. Thanks for sharing

    • profile image

      Melanie 5 months ago

      Thanks so much! So useful. I was going crazy since I had tried all of the first solutions and none of them worked.

    • profile image

      Abhi 6 months ago

      Hello Sir

      thanks for posting this video, cheers...

    • profile image

      Mike 6 months ago

      Thank you soo Much! Easy step-by-step instructions!

    • profile image

      Alisa 6 months ago

      This was great- thank you! I never had to do the page break view thing before. Suddenly, I do. Oh well- so glad you bothered to post!

    • profile image

      Mo 8 months ago

      Thank you so much! That worked and solved my problem!!!

    • profile image

      Rachel 8 months ago

      Thank you, blessed genius - that saved my Friday afternoon!

    • profile image

      Dee 8 months ago

      Thank you, thank you!! This worked perfectly!

    • profile image

      Tianna 8 months ago

      I was breaking my head trying to figure out how to get this problem resolved and you explained it to the T! PERFECT

    • profile image

      Dave 8 months ago

      Thanks!!! Helped greatly !!!!

    • profile image

      Yeah! 8 months ago

      Thanks! Really solve my problem.

    • profile image

      Melinda 8 months ago

      I see the blue area but in the title it's green so it's still not printing the entire spreadsheet

    • profile image

      Sdu 9 months ago

      Wow, thanks a lot. Easy steps to follow. Problem solved!

    • profile image

      Ritvik 9 months ago

      That's okay. I am not facing any problem with rows, but with columns. How do I include an extra column that's going into Page 2 even though there is enough space on Page 1?

    • profile image

      Yogesh 9 months ago

      gr8 help...thanks

    • profile image

      G J 9 months ago

      Thanks for posting this! My work colleague wants to thank you too for providing this awesome solution!

    • profile image

      Eroca 9 months ago

      In my case, the heading printed but nothing underneath. I had inadvertently created the problem by selecting an incorrect setting on the Sheet Wanting my heading to print on each page, I had intended to click Rows to Repeat on each page but accidentally clicked Print Area (which was a few rows ahead on the Sheet option. So only the heading ever printed. Ah, well. live and learn.

    • profile image

      Chris Perry 10 months ago

      Thank you for your help! I appreciate people that post this type of info because we all run into weird tech issues! Thanks again to you!

    • profile image

      John 10 months ago

      Thank you so much!! I was going crazy with this issue

    • profile image

      Jessica 10 months ago

      Thank you so much! I wasted much time on this today and you've solved the problem in 2 minutes of reading.

    • profile image

      A. kulkarni 11 months ago

      thank u so much it was very helpful

    • profile image

      Melanie 11 months ago

      Ditto - Finally a solution to this very aggravating issue! Thank you!!!!!

    • profile image

      Joe 11 months ago

      This worked perfectly per your step by step instructions. Thank you so much!

    • profile image

      Stefan 11 months ago

      thanks, worked perfectly. Excel is driving my crazy sometimes

    • profile image

      POCallaghan 11 months ago

      Thank you, this worked perfectly. Learnt something new today.

    • profile image

      Byron 11 months ago

      thanks for teaching me

    • profile image

      Joanne 12 months ago

      I just stopped hitting my head against the wall. Thank you thank you.

    • profile image

      Alex 12 months ago

      THANK YOU! It was driving me mad, but that was it!

    • profile image

      Sheryl 12 months ago

      Thank you! I've been looking everywhere for a solution. although it didn't work exactly the same for me (moving the blue lines didn't solve the problem) it gave me a way to solve it. I was able to manually expand each row (nearly every cell was being cut off, not just the last on the page) by simply pulling the line down at the left row marker (hope this makes sense). When I did this in other views it didn't change printing, but when I did this in page view, it worked. You're the best. Keep blogging!

    • profile image

      Robin 12 months ago

      So helpful thank you!!!!

    • profile image

      Diane 12 months ago

      Thank you!!! Well written and successful fix!

    • profile image

      Richard 12 months ago

      thanks !!!!!!!!!!!!!!!!!!!!!!!!

    • profile image

      Trish 13 months ago

      You saved me!

    • profile image

      Gayle 13 months ago

      Thank you so much for this, I had to add some required information to an invoice and every time I exported to PDF the new information was missing.

      Now fixed thanks to your instructions!

    • profile image

      Orla 13 months ago

      Cool, I was so confused, thanks so much for the help!

    • profile image

      Gloria 13 months ago

      Thanks so much. I could follow the directions and it worked.

    • profile image

      Gabi 13 months ago

      Brilliant, thank you!!! I thought I was losing my mind, couldn't for the life of me figure out what was going on.

    • profile image

      John C 13 months ago

      I was struggling with this one off issue all day today and all my breaks and such are done grammatically. I followed your advice and moved the break manually, then moved it back to it's original place and now it works! Thanks!

    • profile image

      KSU 14 months ago

      Thank you

    • profile image

      LASAuckland 14 months ago

      Brilliant thank you. This was driving me nuts.

    • profile image

      Danny 14 months ago

      OMG i had the same problem i could not figure it out for the life of me. THANK YOU soooooo much

    • profile image

      wass 15 months ago

      you are a hero man :)

    • profile image

      Andrew 15 months ago

      Saved me a lot of time. Been playing with it off and on for a while and this worked!

    • profile image

      Becky 15 months ago

      Thank you--I've been trying to fix this for 30 minutes!

    • profile image

      Joel 15 months ago

      Alternative crappy solution: take a screenshot then ctrl-v in MS paint, crop it, then print.

    • profile image

      John 16 months ago

      VERY helpful...thanks!!

    • profile image

      Nicole 16 months ago

      Thank you so much! You just saved me at work!

    • Thief12 profile image

      Thief12 17 months ago from Puerto Rico

      You say it like it's a glitch :-D Obviously not every spreadsheet will have the exact same amount of columns, so there's no way for Microsoft programmers to establish a fixed set of columns to print.

    • profile image

      La 17 months ago

      Thank you!!!

    • profile image

      Shadi 17 months ago

      LMAO, you would figure that the blacked out cells would print on another page! Thank you for saving my sanity.

    • profile image

      Candice 17 months ago

      It worked! Thank you!

    • profile image

      Isaac 18 months ago

      Thank you!!!!

    • profile image

      Suzie 19 months ago

      After a lot of frustration, I came across this which fixed the problem. Thanks so much!

    • profile image

      Ryan 19 months ago

      Brilliant. *Thumbs up*

    • profile image

      Ambrosia 19 months ago

      Thank you so much!

    • profile image

      Bad_replay 19 months ago

      Simple Solution:

      -Go to "Page Layout" tab

      -Click on "Print Area"

      -Select "Clear Print Area"

      -Print

      -Enjoy

    • profile image

      Dianna 19 months ago

      It worked!! Thank you ever so much!!

    • profile image

      CiCi 19 months ago

      Thanks. With Excel 2013 had a grayed out page, only on one of my two sheets! I had to right click on grayed area and re-set page. Voila~! The rest of my sheet reappeared.

    • profile image

      Didier 19 months ago

      This was driving me nuts at work. This really was a simple fix thank you!

    • profile image

      Rob 20 months ago

      Hey everyone, I found that going to file, print area and then delete print area (on a mac and in French so hope the translation makes sense :) the problem was solved as well.

    • profile image

      Becca 21 months ago

      THANK YOU! You just saved my butt!!! :o)

    • profile image

      22 months ago

      Thank you very much for this.

    • profile image

      Thato 23 months ago

      You're boss!

    • Thief12 profile image

      Thief12 23 months ago from Puerto Rico

      Nanna6, are you choosing the A4 paper size for your spreadsheet? You can do this from the Page Layout tab on the Size button, or when choosing Print from the Print Options.

    • profile image

      Patrick 23 months ago

      thank you!!!!

    • profile image

      23 months ago

      u saved my day!

    • profile image

      Nanna6 2 years ago

      Finally found the blue lines. Still cant get the document to spread across A4 sheet.

    • profile image

      Ammu 2 years ago

      Very useful!

    • profile image

      JC 2 years ago

      Thank you so much. you're a life saver

    • profile image

      turtledog 2 years ago

      you guys are soooo welcome. thank you for stopping by!

    • profile image

      MMH 2 years ago

      THANKS!!! So helpful and I found this solution so quickly!

    • profile image

      Vi 2 years ago

      Thank you so much

    • profile image

      pbiTeach 2 years ago

      THANK YOU SO MUCH!!!!

      I have been at my wits' END trying to problem-solve why in the world 6 of the sheets on my spreadsheet booklet were coming out with NO problems whatsoever, yet for 2 of them, they would not print the entire sheets-- & I had already tried every trouble-shooting idea myself that you mentioned (plus sev. others). YOUR POST WAS A LIFESAVER!!

      Thank you again, so much!! :-)

    • profile image

      Tom 2 years ago

      Really appreciate how you started your explanation at Ground Zero. So often tutorials begin about halfway through the process, and I'm going, "but I don't HAVE that function on my toolbar!"

    • profile image

      Ronald 2 years ago

      Thanks a lot

    • profile image

      Kelly 2 years ago

      Oh man...thank you for posting this! I was going nuts trying to print 4 extra pages that I needed. It becomes more stressful when the taxman is waiting for you. Haha! You made my day!

    • TTGReviews profile image

      TTGReviews 2 years ago

      I never thought about changing the Page Break Lines. Also, keep in mind that you may only be printing selected cells. I ran into this issue a couple months ago.

    • profile image

      Lumi 2 years ago

      Tk's for posting, it helped me too.

    • TurtleDog profile image
      Author

      TurtleDog 2 years ago

      Mike and Michell you are welcome! Glad this fixed your problem on MS Excel

    • profile image

      Mike 2 years ago

      Thanks man!

    • profile image

      Michell 2 years ago

      Thank you so much.

    • TurtleDog profile image
      Author

      TurtleDog 3 years ago

      Thanks for the advice Suzy!