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How to Fix Part or Full Excel Spreadsheet Page Not Printing

Updated on April 29, 2016

Introduction

I received an Excel spreadsheet via email from a colleague, and I added two rows of data at the bottom of the page. I went to print the spreadsheet, but the whole page would not print out. Everything would print, except the two rows that I added.

There are a couple obvious options to fix this, but none was working. I tried "Page Set Up" and tried the "Adjust To" % settings, but that did not work. Since I only needed to print one page, I then tried the "Fit into 1 Pages Wide by 1 Pages Tall" and that didn't work either. For the life of me, I could not capture and print out the data I wanted. I also tried highlighting the entire spreadsheet area and then checking "Print Preview," but that didn't do squat either.

Here is the solution that ultimately wound up working for me. Hopefully, this applies to your problem as well.

As I do so often, please accept my apologies for the rough screen pics (I'll get better at it someday :-)

Step 1

Open your Excel Spreadsheet. You may want to try the solutions I described in the third paragraph in the introduction. If those doesn't work, continue to the next step.

Step 2

Look to the top right portion of your PC screen.


Click on "View."

Step 3

Then, look to the left side of your screen. Just to the right of the words "Page Layout," you'll see "Page Break Preview."

Click on "Page Break Preview."

If you don't see "Page Break Preview," you're probably seeing three tiny icons next to "Page Layout."

Click the top icon that is just to the right of "Page Layout" and "Page Break Preview" will appear..

Step 4

The screen will change, and your spreadsheet page will appear smaller. You will see a blue border around your spreadsheet.

The blue border defines the region that will be printed. You might notice that the cell data that's not printing is outside of this region.

You will want to expand this area so that the area that's not printing, falls within the blue boundary.

Position your cursor over the blue line that you want to expand. If your printer is missing cell data at the bottom of the page, position the cursor over the blue line at the bottom of the page. If you were missing data at the side, place your cursor to the blue line on the side. Your cursor will turn into an arrow that points in two directions.

Step 5

Then, drag the line so that the area that is not printing now falls within the boundaries of the blue line.

Step 6

Then go ahead and print as you normally would. The entire spreadsheet should come off the printer just as you hoped :-). I did a video on this below also just in case you're having a bit of trouble.

Here's a Video I Did Showing You What You Just Read

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    • profile image

      X-factor 4 years ago

      that was helpful. I was going crazy with this!!

    • TurtleDog profile image
      Author

      TurtleDog 4 years ago

      Thank you for reading my Excel help article ! Glad to hear you are now about to get the whole worksheet.

    • TurtleDog profile image
      Author

      TurtleDog 4 years ago

      Thanks Veronica! Glad you were able to get your entire Excel worksheet to print again

    • profile image

      Veronica (too!) 4 years ago

      OMG, thanks for posting this! I thought I had tried this already but when I went back I noticed that there were two blue lines, a top and a bottom, and bother were near the bottom so they were only printing the bottom of the work sheet. i moved the "top" line all the way up- setting a blue border at the top and a blue border at the bottom and voila!!

    • TurtleDog profile image
      Author

      TurtleDog 4 years ago

      That is a bad feeling when your Excel sheet is only partially coming out. Glad you were able to fix the blue borders so the whole thing appeared. Thanks Veronica!

    • profile image

      Brad 4 years ago

      You are a hero! Thank you so much.

      (Why on earth is this even an issue? Excel should just assume I want everything printed - not the other way around!)

    • TurtleDog profile image
      Author

      TurtleDog 4 years ago

      Thanks Brad! Glad you could get everything printed.

    • profile image

      Frost 4 years ago

      Screenshots are so easy I don't get how you can fail. :) Just fire up the built-in "Snipping Tool" (available in all modern Windows iterations, under Accessories) and screenshot away to your hearts content.

    • TurtleDog profile image
      Author

      TurtleDog 4 years ago

      Thanks Frost! Yeah, I've since picked up on the right way to do it. I'm a little slow sometimes :-)

    • profile image

      GDilly 4 years ago

      You can achieve similar result by clearing the print area. In Excel 2007 click the print layout tab next click the print area icon then clear print area.

    • TurtleDog profile image
      Author

      TurtleDog 4 years ago

      Thankd GDilly! I'll have to try clearing the print area sometime!

    • newusedcarssacram profile image

      newusedcarssacram 4 years ago from Sacramento, CA, U.S.A

      I have to use spreadsheet a lot, thanks for the step by step tips.

    • TurtleDog profile image
      Author

      TurtleDog 4 years ago

      Thanks I'm glad this helped to print your worksheet. Appreciate you stopping by

    • byshea profile image

      Shea 4 years ago

      yeah.... this is awesome! You just saved me a lot of time. Thanks.

    • TurtleDog profile image
      Author

      TurtleDog 4 years ago

      Thanks byshea! Glad I could pass along a tip.. Appreciate your comment thank you.

    • profile image

      Timbo 4 years ago

      Great Kickass answer. I figured out that the columns not printing were hidden by the way the page break preview was set up. Moved that vertical bar to the left (my left) of the columns I wanted to print, and fixed it 100%. Thank you!!

    • TurtleDog profile image
      Author

      TurtleDog 4 years ago

      You are so welcome Timbo! Glad I could help get the entire page to print out. Thanks for the comment!

    • livewirez profile image

      Romel Tarroza 4 years ago from Pearl of the Orient Sea

      Nice Information... I always adjust the rows and column just for the printing area to fit in a legal size bond paper, that is why I will try this idea next time.

    • cathie bridges profile image

      Hamza Arshad 4 years ago from Pakistan

      what an effort by your.really great

    • profile image

      Aprl 3 years ago

      Thank you!

    • TurtleDog profile image
      Author

      TurtleDog 3 years ago

      You are so welcome! Thank you!!

    • profile image

      Olivier 3 years ago

      Pure Genius, this is something that has messed with me for a while-Thanks

    • TurtleDog profile image
      Author

      TurtleDog 3 years ago

      I'm real happy that this helped to print your entire worksheet. Thanks for the message!

    • profile image

      Rob Smart 3 years ago from Greece

      I have to use spreadsheet a lot, thanks for the step by step tips.

    • TurtleDog profile image
      Author

      TurtleDog 3 years ago

      Thanks Rob-Smart !

    • Carl8033 profile image

      Alexander Okelo 3 years ago

      Wow, printing Excel spread sheets has always been a nightmare for me. Thank you for the tips and advice.

    • Thief12 profile image

      Thief12 3 years ago from Puerto Rico

      Good tip. You can also get to the Page Break Preview from the bottom of the Excel window, on the status bar, next to the Zoom slider.

    • profile image

      AM 3 years ago

      Awesome... I was so frustrated about being bested by Excel! Thanks very much

    • profile image

      Makayla 3 years ago

      Thank you so much! It cut off at page 12 and I had another 9 more to go...I did what you did with the pages tall and it went from 12 to 11...you saved me from ripping out all my hair!

    • TurtleDog profile image
      Author

      TurtleDog 3 years ago

      You are so welcome!

    • profile image

      AL 3 years ago

      Thank you!!!

    • profile image

      ChrisM 2 years ago

      Okay, TurtleDog, I've got another one for you. I used to teach Excel and this had got me completely stumped. I have a spreadsheet (Excel 2013)someone else made, and when I try to print it, it not only cuts off column A, it cuts off HALF of column B. It's landscape mode, fit 1 x1, and the print area covers all the columns I need. The columns are not merged. Just a regular ol' simple spreadsheet. I've changed margins, cleared and reset print areas, tried printing few columns, everything I can think of. The Print Preview screen shows all columns ready to print, but when I print, column A and half of B are missing. And the half column B starts right on the edge of the paper, looking like it bled over from another page, though the 1/2" margin is set and the other three sides have the correct 1/2" margins. What in the world is it doing?

    • profile image

      ChrisM 2 years ago

      Aaaghh! Okay, I just figured it out! Sheesh! The person had set the sheet size as 8.5 x 14, instead of 8.5 x 11. That's why it was cutting off. Thanks anyway!

    • profile image

      KTMYS 2 years ago

      Thanks a ton...

    • profile image

      Nichole 2 years ago

      You are a genius, thank you!!!

    • profile image

      Suzy 2 years ago

      Good tip. Unfortunately not working for me. My View / Page Break shows I have 6 pages within the blue lines. But when I print the active worksheet only page 1 comes out. I also went to Page Layout and select Clear Print area. Same result. Only 1 page prints. I use Excel everyday and have never had this happen. Any ideas?

    • TurtleDog profile image
      Author

      TurtleDog 2 years ago

      I'll be honest with you, I'm not sure of the answer to this unless your printer setting is only set to print page one, though you'd be aware of this as by default all pages should print and would have to manually change that. Another thought is put your worksheet in page break preview mode, right click and play with the 'set print area' and 'add to print area' option , which I admit I don't have much experience with. Hope that works, but I can't assure you it does. Thanks for stopping by and best of luck to you Suzy

    • Thief12 profile image

      Thief12 2 years ago from Puerto Rico

      Suzy, this might sound simple, but it can be something that's overlooked. If you are using Excel 2010 or 2013, go to File - Print and check what is selected under Settings (it must read Active Sheet) and that there are no specific pages listed in the boxes (Pages ___ to ___ )

      Another thing is that it might be a printer setting issue, which can be checked in File - Print - Printer Properties. Settings are different for each printer so you'll have to touch-and-feel your way around.

    • TurtleDog profile image
      Author

      TurtleDog 2 years ago

      Thanks so much for checking in here Thief12

    • TurtleDog profile image
      Author

      TurtleDog 2 years ago

      Thanks so much for checking in here Thief12 !

    • profile image

      Suzy 2 years ago

      So I tried all that and no change(?). The worksheet in question had one pivot table, so I deleted and started over. Same result. Then I copied whole worksheet to another tab...same problem. But here is what finally worked, but I have no idea why: I selected the entire pivot table, copied it and pasted it on a new page, then voila--all the pages printed! Go figure.

    • TurtleDog profile image
      Author

      TurtleDog 2 years ago

      Thanks for the advice Suzy!

    • profile image

      Michell 2 years ago

      Thank you so much.

    • profile image

      Mike 2 years ago

      Thanks man!

    • TurtleDog profile image
      Author

      TurtleDog 2 years ago

      Mike and Michell you are welcome! Glad this fixed your problem on MS Excel

    • profile image

      Lumi 2 years ago

      Tk's for posting, it helped me too.

    • TTGReviews profile image

      TTGReviews 2 years ago

      I never thought about changing the Page Break Lines. Also, keep in mind that you may only be printing selected cells. I ran into this issue a couple months ago.

    • profile image

      Kelly 2 years ago

      Oh man...thank you for posting this! I was going nuts trying to print 4 extra pages that I needed. It becomes more stressful when the taxman is waiting for you. Haha! You made my day!

    • profile image

      Ronald 2 years ago

      Thanks a lot

    • profile image

      Tom 24 months ago

      Really appreciate how you started your explanation at Ground Zero. So often tutorials begin about halfway through the process, and I'm going, "but I don't HAVE that function on my toolbar!"

    • profile image

      pbiTeach 21 months ago

      THANK YOU SO MUCH!!!!

      I have been at my wits' END trying to problem-solve why in the world 6 of the sheets on my spreadsheet booklet were coming out with NO problems whatsoever, yet for 2 of them, they would not print the entire sheets-- & I had already tried every trouble-shooting idea myself that you mentioned (plus sev. others). YOUR POST WAS A LIFESAVER!!

      Thank you again, so much!! :-)

    • profile image

      Vi 20 months ago

      Thank you so much

    • profile image

      MMH 20 months ago

      THANKS!!! So helpful and I found this solution so quickly!

    • profile image

      turtledog 20 months ago

      you guys are soooo welcome. thank you for stopping by!

    • profile image

      JC 18 months ago

      Thank you so much. you're a life saver

    • profile image

      Ammu 17 months ago

      Very useful!

    • profile image

      Nanna6 17 months ago

      Finally found the blue lines. Still cant get the document to spread across A4 sheet.

    • profile image

      17 months ago

      u saved my day!

    • profile image

      Patrick 16 months ago

      thank you!!!!

    • Thief12 profile image

      Thief12 16 months ago from Puerto Rico

      Nanna6, are you choosing the A4 paper size for your spreadsheet? You can do this from the Page Layout tab on the Size button, or when choosing Print from the Print Options.

    • profile image

      Thato 16 months ago

      You're boss!

    • profile image

      15 months ago

      Thank you very much for this.

    • profile image

      Becca 14 months ago

      THANK YOU! You just saved my butt!!! :o)

    • profile image

      Rob 14 months ago

      Hey everyone, I found that going to file, print area and then delete print area (on a mac and in French so hope the translation makes sense :) the problem was solved as well.

    • profile image

      Didier 12 months ago

      This was driving me nuts at work. This really was a simple fix thank you!

    • profile image

      CiCi 12 months ago

      Thanks. With Excel 2013 had a grayed out page, only on one of my two sheets! I had to right click on grayed area and re-set page. Voila~! The rest of my sheet reappeared.

    • profile image

      Dianna 12 months ago

      It worked!! Thank you ever so much!!

    • profile image

      Bad_replay 12 months ago

      Simple Solution:

      -Go to "Page Layout" tab

      -Click on "Print Area"

      -Select "Clear Print Area"

      -Print

      -Enjoy

    • profile image

      Ambrosia 12 months ago

      Thank you so much!

    • profile image

      Ryan 12 months ago

      Brilliant. *Thumbs up*

    • profile image

      Suzie 12 months ago

      After a lot of frustration, I came across this which fixed the problem. Thanks so much!

    • profile image

      Isaac 11 months ago

      Thank you!!!!

    • profile image

      Candice 10 months ago

      It worked! Thank you!

    • profile image

      Shadi 10 months ago

      LMAO, you would figure that the blacked out cells would print on another page! Thank you for saving my sanity.

    • profile image

      La 10 months ago

      Thank you!!!

    • Thief12 profile image

      Thief12 10 months ago from Puerto Rico

      You say it like it's a glitch :-D Obviously not every spreadsheet will have the exact same amount of columns, so there's no way for Microsoft programmers to establish a fixed set of columns to print.

    • profile image

      Nicole 10 months ago

      Thank you so much! You just saved me at work!

    • profile image

      John 9 months ago

      VERY helpful...thanks!!

    • profile image

      Joel 9 months ago

      Alternative crappy solution: take a screenshot then ctrl-v in MS paint, crop it, then print.

    • profile image

      Becky 9 months ago

      Thank you--I've been trying to fix this for 30 minutes!

    • profile image

      Andrew 8 months ago

      Saved me a lot of time. Been playing with it off and on for a while and this worked!

    • profile image

      wass 8 months ago

      you are a hero man :)

    • profile image

      Danny 8 months ago

      OMG i had the same problem i could not figure it out for the life of me. THANK YOU soooooo much

    • profile image

      LASAuckland 7 months ago

      Brilliant thank you. This was driving me nuts.

    • profile image

      KSU 7 months ago

      Thank you

    • profile image

      John C 6 months ago

      I was struggling with this one off issue all day today and all my breaks and such are done grammatically. I followed your advice and moved the break manually, then moved it back to it's original place and now it works! Thanks!

    • profile image

      Gabi 6 months ago

      Brilliant, thank you!!! I thought I was losing my mind, couldn't for the life of me figure out what was going on.

    • profile image

      Gloria 6 months ago

      Thanks so much. I could follow the directions and it worked.

    • profile image

      Orla 6 months ago

      Cool, I was so confused, thanks so much for the help!

    • profile image

      Gayle 6 months ago

      Thank you so much for this, I had to add some required information to an invoice and every time I exported to PDF the new information was missing.

      Now fixed thanks to your instructions!

    • profile image

      Trish 6 months ago

      You saved me!

    • profile image

      Richard 6 months ago

      thanks !!!!!!!!!!!!!!!!!!!!!!!!

    • profile image

      Diane 5 months ago

      Thank you!!! Well written and successful fix!

    • profile image

      Robin 5 months ago

      So helpful thank you!!!!

    • profile image

      Sheryl 5 months ago

      Thank you! I've been looking everywhere for a solution. although it didn't work exactly the same for me (moving the blue lines didn't solve the problem) it gave me a way to solve it. I was able to manually expand each row (nearly every cell was being cut off, not just the last on the page) by simply pulling the line down at the left row marker (hope this makes sense). When I did this in other views it didn't change printing, but when I did this in page view, it worked. You're the best. Keep blogging!

    • profile image

      Alex 5 months ago

      THANK YOU! It was driving me mad, but that was it!

    • profile image

      Joanne 5 months ago

      I just stopped hitting my head against the wall. Thank you thank you.

    • profile image

      Byron 5 months ago

      thanks for teaching me

    • profile image

      POCallaghan 4 months ago

      Thank you, this worked perfectly. Learnt something new today.

    • profile image

      Stefan 4 months ago

      thanks, worked perfectly. Excel is driving my crazy sometimes

    • profile image

      Joe 4 months ago

      This worked perfectly per your step by step instructions. Thank you so much!

    • profile image

      Melanie 4 months ago

      Ditto - Finally a solution to this very aggravating issue! Thank you!!!!!

    • profile image

      A. kulkarni 4 months ago

      thank u so much it was very helpful

    • profile image

      Jessica 3 months ago

      Thank you so much! I wasted much time on this today and you've solved the problem in 2 minutes of reading.

    • profile image

      John 3 months ago

      Thank you so much!! I was going crazy with this issue

    • profile image

      Chris Perry 3 months ago

      Thank you for your help! I appreciate people that post this type of info because we all run into weird tech issues! Thanks again to you!

    • profile image

      Eroca 2 months ago

      In my case, the heading printed but nothing underneath. I had inadvertently created the problem by selecting an incorrect setting on the Sheet Wanting my heading to print on each page, I had intended to click Rows to Repeat on each page but accidentally clicked Print Area (which was a few rows ahead on the Sheet option. So only the heading ever printed. Ah, well. live and learn.

    • profile image

      G J 2 months ago

      Thanks for posting this! My work colleague wants to thank you too for providing this awesome solution!

    • profile image

      Yogesh 2 months ago

      gr8 help...thanks

    • profile image

      Ritvik 2 months ago

      That's okay. I am not facing any problem with rows, but with columns. How do I include an extra column that's going into Page 2 even though there is enough space on Page 1?

    • profile image

      Sdu 2 months ago

      Wow, thanks a lot. Easy steps to follow. Problem solved!

    • profile image

      Melinda 2 months ago

      I see the blue area but in the title it's green so it's still not printing the entire spreadsheet

    • profile image

      Yeah! 7 weeks ago

      Thanks! Really solve my problem.

    • profile image

      Dave 7 weeks ago

      Thanks!!! Helped greatly !!!!

    • profile image

      Tianna 7 weeks ago

      I was breaking my head trying to figure out how to get this problem resolved and you explained it to the T! PERFECT

    • profile image

      Dee 7 weeks ago

      Thank you, thank you!! This worked perfectly!

    • profile image

      Rachel 6 weeks ago

      Thank you, blessed genius - that saved my Friday afternoon!

    • profile image

      Mo 5 weeks ago

      Thank you so much! That worked and solved my problem!!!

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