How to Fix Part or Full Excel Spreadsheet Page Not Printing

Updated on April 29, 2016

Introduction

I received an Excel spreadsheet via email from a colleague, and I added two rows of data at the bottom of the page. I went to print the spreadsheet, but the whole page would not print out. Everything would print, except the two rows that I added.

There are a couple obvious options to fix this, but none was working. I tried "Page Set Up" and tried the "Adjust To" % settings, but that did not work. Since I only needed to print one page, I then tried the "Fit into 1 Pages Wide by 1 Pages Tall" and that didn't work either. For the life of me, I could not capture and print out the data I wanted. I also tried highlighting the entire spreadsheet area and then checking "Print Preview," but that didn't do squat either.

Here is the solution that ultimately wound up working for me. Hopefully, this applies to your problem as well.

As I do so often, please accept my apologies for the rough screen pics (I'll get better at it someday :-)

Step 1

Open your Excel Spreadsheet. You may want to try the solutions I described in the third paragraph in the introduction. If those doesn't work, continue to the next step.

Step 2

Look to the top right portion of your PC screen.


Click on "View."

Step 3

Then, look to the left side of your screen. Just to the right of the words "Page Layout," you'll see "Page Break Preview."

Click on "Page Break Preview."

If you don't see "Page Break Preview," you're probably seeing three tiny icons next to "Page Layout."

Click the top icon that is just to the right of "Page Layout" and "Page Break Preview" will appear..

Step 4

The screen will change, and your spreadsheet page will appear smaller. You will see a blue border around your spreadsheet.

The blue border defines the region that will be printed. You might notice that the cell data that's not printing is outside of this region.

You will want to expand this area so that the area that's not printing, falls within the blue boundary.

Position your cursor over the blue line that you want to expand. If your printer is missing cell data at the bottom of the page, position the cursor over the blue line at the bottom of the page. If you were missing data at the side, place your cursor to the blue line on the side. Your cursor will turn into an arrow that points in two directions.

Step 5

Then, drag the line so that the area that is not printing now falls within the boundaries of the blue line.

Step 6

Then go ahead and print as you normally would. The entire spreadsheet should come off the printer just as you hoped :-). I did a video on this below also just in case you're having a bit of trouble.

Here's a Video I Did Showing You What You Just Read

Questions & Answers

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      • profile image

        Sabina 2 days ago

        Thank you! You saved my day!

      • profile image

        Mario 3 weeks ago

        Thank you so much for posting this and helping me retain my sanity.

      • profile image

        Sheila 3 weeks ago

        Thank you! Worked like a charm!

      • profile image

        Galif Hasan 4 weeks ago

        Thanks a lot. 3

      • profile image

        karol Hall 5 weeks ago

        Thanks I had forgotten all about that formatting tool Been a while since I had to do any editing in excel

      • profile image

        zafar khan 6 weeks ago

        thanks a lots

      • profile image

        Margaret 6 weeks ago

        Thanks............worked perfectly.

      • profile image

        Ayman O.elfadil 7 weeks ago

        thanks for the info

      • profile image

        King 7 weeks ago

        This worked perfectly for me, thanks so much

      • profile image

        8 weeks ago

        Very helpful! Thank you!

      • profile image

        Karen 2 months ago

        Thank you!

      • profile image

        Bill Burns 2 months ago

        Well done, [Turtle]Dog! Thanks so much!

      • profile image

        Jan 2 months ago

        Very, very grateful (like so many others)!

      • profile image

        Melody 2 months ago

        Thanks you so very much for this. It really helped me. I had the same problem and it was doing my head in. Thanks again

      • profile image

        Nancy 2 months ago

        Thanks!!!

      • profile image

        Taqi Jaffer 3 months ago

        V. Good!

        My problem is resolved.

        Thanks.

      • profile image

        Brian 3 months ago

        Thanks - appreciate your solution

      • profile image

        Stephanie 3 months ago

        Thank you!!!

      • profile image

        Raul 3 months ago

        Thank you very much, was a great help

      • profile image

        Caro 3 months ago

        Thank you! Saved my life!

      • profile image

        Teresa Davis 3 months ago

        Thank you so much!!!

      • profile image

        Harry 3 months ago

        Thank you this worked for me.

      • profile image

        Judi 3 months ago

        Thank you so much for this! I added 7 new lines to a 3-page list, re-sorted alphabetically, and then the top seven lines wouldn't print any longer. I was truly flummoxed and increasingly frustrated. Your solution solved it!

      • profile image

        Beth Scott 4 months ago

        Thank you, thank you, thank you! This was driving me crazy, that my client list kept leaving off the last four names! I did not try all of the things that you did but your solution fixed it!

      • profile image

        Vicki 4 months ago

        Thank you thank you thank you!!!!

      • profile image

        Rizwan 4 months ago

        Thanks a lot

      • profile image

        Lawrence 4 months ago

        I am 85 years of age and while I was not quite around in the age of quill pens, I am certainly no computer guru. Nevertheless, I found a very simple solution to printing a one page spreadsheet. Having struggled with it for several days, it would either print over four pages or on one sheet but very small. My spreadsheet page was on Open Office so I went to select all and copy. I then pasted it into a text format instead of spreadsheet. It reproduced and printed perfectly and took about half a minute. Whether this would work on other types of spreadsheet I do not know but it solved my problem.

      • profile image

        karen 4 months ago

        yup!

      • profile image

        jroberts 4 months ago

        Thank you!!!!!!!!!!!!!!!!!!!!!

      • profile image

        Brian 4 months ago

        Thanks so much, this worked perfectly.

      • profile image

        Jazz 5 months ago

        Thank you, love you.

      • profile image

        venkat1926@gmail.com 5 months ago

        my excel 2007 (windows 7) are configured to be entered dd-mm-yy. In this excel sheet I have set the print area including date column , but nothing is printed and print comes as blank. Then I changed the format of all the cells as BOLD . now all the data cells are printed EXCEPT DATE COLUMN. in the first preview date column cells are there. but when I click print button the date column is not printed.

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        Joko 5 months ago

        Ooohhh... Thank You so much. This is really helpful for me this morning when starting my Monday.

      • profile image

        Bob M 6 months ago

        This has been driving me crazy. I've been using spreadsheets since CPM and Lotus123. I had a page break by column.

        Thanks.

      • profile image

        Thankful 6 months ago

        Ha. This worked! Thank you!

      • profile image

        glenn 6 months ago

        tried your suggestion for printing all of exel spreadsheet via view then page break preview then drag lines. my problem is half of the first column gets cut off even though I see entire document in preview. Unable to adjust the left border with the method you described. suggetions and thanks

      • profile image

        richr 7 months ago

        Just wanted to give a BIGS THANKS your solution worked perfectly.

      • profile image

        Laureen 7 months ago

        Thank you...your solution worked beautifully!

      • profile image

        JoeyAlpha5 7 months ago

        Awesome, This was extremely helpful

      • profile image

        Remie 7 months ago

        Thanks for the video

      • profile image

        JITENDRA RATH 7 months ago

        excel is not supported to print but word and every thing is printed. what can i do

      • profile image

        Casey 7 months ago

        Thank you for the help!!

      • profile image

        Kaui 7 months ago

        Thank you so much! Your solution worked wonders!

      • profile image

        Aimee 8 months ago

        Thank you so helpful

      • profile image

        Julianne 8 months ago

        Great solution but never required in prior Windows versions. Is there a way of eliminating this step for printing excel spreadsheets?

      • profile image

        lindsey 8 months ago

        thanks!

      • profile image

        Deborah Collins 8 months ago

        This worked perfectly. Thank you.

      • profile image

        James 8 months ago

        Just what i was looking for. Thanks for the helpful tip.

      • profile image

        Miss Willia,s 9 months ago

        thank you!!!!

      • profile image

        Bob Fenton 10 months ago

        your a genius... thanks...

      • profile image

        Priti Sumani 10 months ago

        Thanks.article solved my problem.

      • profile image

        Denise 10 months ago

        Great instructions, worked like a charm. Thank you

      • profile image

        New guy at firm 10 months ago

        Dude, this helped big time. Thank you!

      • profile image

        ED 11 months ago

        It works

      • profile image

        Kossi 11 months ago

        Awesome. Worked for me. Thanks for sharing

      • profile image

        Melanie 11 months ago

        Thanks so much! So useful. I was going crazy since I had tried all of the first solutions and none of them worked.

      • profile image

        Abhi 12 months ago

        Hello Sir

        thanks for posting this video, cheers...

      • profile image

        Mike 12 months ago

        Thank you soo Much! Easy step-by-step instructions!

      • profile image

        Alisa 12 months ago

        This was great- thank you! I never had to do the page break view thing before. Suddenly, I do. Oh well- so glad you bothered to post!

      • profile image

        Mo 14 months ago

        Thank you so much! That worked and solved my problem!!!

      • profile image

        Rachel 14 months ago

        Thank you, blessed genius - that saved my Friday afternoon!

      • profile image

        Dee 14 months ago

        Thank you, thank you!! This worked perfectly!

      • profile image

        Tianna 14 months ago

        I was breaking my head trying to figure out how to get this problem resolved and you explained it to the T! PERFECT

      • profile image

        Dave 14 months ago

        Thanks!!! Helped greatly !!!!

      • profile image

        Yeah! 14 months ago

        Thanks! Really solve my problem.

      • profile image

        Melinda 15 months ago

        I see the blue area but in the title it's green so it's still not printing the entire spreadsheet

      • profile image

        Sdu 15 months ago

        Wow, thanks a lot. Easy steps to follow. Problem solved!

      • profile image

        Ritvik 15 months ago

        That's okay. I am not facing any problem with rows, but with columns. How do I include an extra column that's going into Page 2 even though there is enough space on Page 1?

      • profile image

        Yogesh 15 months ago

        gr8 help...thanks

      • profile image

        G J 15 months ago

        Thanks for posting this! My work colleague wants to thank you too for providing this awesome solution!

      • profile image

        Eroca 16 months ago

        In my case, the heading printed but nothing underneath. I had inadvertently created the problem by selecting an incorrect setting on the Sheet Wanting my heading to print on each page, I had intended to click Rows to Repeat on each page but accidentally clicked Print Area (which was a few rows ahead on the Sheet option. So only the heading ever printed. Ah, well. live and learn.

      • profile image

        Chris Perry 16 months ago

        Thank you for your help! I appreciate people that post this type of info because we all run into weird tech issues! Thanks again to you!

      • profile image

        John 17 months ago

        Thank you so much!! I was going crazy with this issue

      • profile image

        Jessica 17 months ago

        Thank you so much! I wasted much time on this today and you've solved the problem in 2 minutes of reading.

      • profile image

        A. kulkarni 17 months ago

        thank u so much it was very helpful

      • profile image

        Melanie 17 months ago

        Ditto - Finally a solution to this very aggravating issue! Thank you!!!!!

      • profile image

        Joe 17 months ago

        This worked perfectly per your step by step instructions. Thank you so much!

      • profile image

        Stefan 17 months ago

        thanks, worked perfectly. Excel is driving my crazy sometimes

      • profile image

        POCallaghan 17 months ago

        Thank you, this worked perfectly. Learnt something new today.

      • profile image

        Byron 18 months ago

        thanks for teaching me

      • profile image

        Joanne 18 months ago

        I just stopped hitting my head against the wall. Thank you thank you.

      • profile image

        Alex 18 months ago

        THANK YOU! It was driving me mad, but that was it!

      • profile image

        Sheryl 18 months ago

        Thank you! I've been looking everywhere for a solution. although it didn't work exactly the same for me (moving the blue lines didn't solve the problem) it gave me a way to solve it. I was able to manually expand each row (nearly every cell was being cut off, not just the last on the page) by simply pulling the line down at the left row marker (hope this makes sense). When I did this in other views it didn't change printing, but when I did this in page view, it worked. You're the best. Keep blogging!

      • profile image

        Robin 18 months ago

        So helpful thank you!!!!

      • profile image

        Diane 19 months ago

        Thank you!!! Well written and successful fix!

      • profile image

        Richard 19 months ago

        thanks !!!!!!!!!!!!!!!!!!!!!!!!

      • profile image

        Trish 19 months ago

        You saved me!

      • profile image

        Gayle 19 months ago

        Thank you so much for this, I had to add some required information to an invoice and every time I exported to PDF the new information was missing.

        Now fixed thanks to your instructions!

      • profile image

        Orla 19 months ago

        Cool, I was so confused, thanks so much for the help!

      • profile image

        Gloria 19 months ago

        Thanks so much. I could follow the directions and it worked.

      • profile image

        Gabi 19 months ago

        Brilliant, thank you!!! I thought I was losing my mind, couldn't for the life of me figure out what was going on.

      • profile image

        John C 19 months ago

        I was struggling with this one off issue all day today and all my breaks and such are done grammatically. I followed your advice and moved the break manually, then moved it back to it's original place and now it works! Thanks!

      • profile image

        KSU 20 months ago

        Thank you

      • profile image

        LASAuckland 21 months ago

        Brilliant thank you. This was driving me nuts.

      • profile image

        Danny 21 months ago

        OMG i had the same problem i could not figure it out for the life of me. THANK YOU soooooo much

      • profile image

        wass 21 months ago

        you are a hero man :)

      • profile image

        Andrew 21 months ago

        Saved me a lot of time. Been playing with it off and on for a while and this worked!

      • profile image

        Becky 22 months ago

        Thank you--I've been trying to fix this for 30 minutes!

      • profile image

        Joel 22 months ago

        Alternative crappy solution: take a screenshot then ctrl-v in MS paint, crop it, then print.

      • profile image

        John 22 months ago

        VERY helpful...thanks!!

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