Useful Microsoft Word Keyboard Shortcuts: CTRL A-Z and Others

Updated on March 21, 2018
lovebuglena profile image

Lena Kovadlo is a writer for various content-sharing websites. She's an author of 12 books and helps other authors publish theirs.


We live in a fast-paced society and often enough it seems like there is not enough time in the day to accomplish what needs to be done. If there are shortcuts we can implement that will save us valuable time then we will give them a try. We have nothing to lose if we do. Who knows? They just might work.

Microsoft Word Keyboard Shortcuts

Whether you are technologically savvy or not you can still implement shortcuts when using software applications such as Microsoft Word. The shortcuts are easy to use and remember. For those people that tend to forget things, keeping a print out of the shortcuts is not a bad idea.

There are many shortcuts available for use in Microsoft Word using the keyboard - CTRL shortcuts, SHIFT shortcuts, ALT Shortcuts, and Function Key shortcuts (i.e. F1). There are also other keyboard shortcuts, and shortcuts that do not use the keyboard at all. They are all useful to know and save valuable time. You decide which shortcuts you want to use and which shortcuts to ignore. You don't have to use shortcuts at all if you don't want to. But why not give them a try?

In this hub I thought I would introduce you to the CTRL shortcuts that you can use when working with Microsoft Word.

CTRL Shortcuts from A-Z:

CTRL + A = Select text
CTRL + B = Bold text
CTRL + C = Copy text
CTRL + D = Open font formatting window
CTRL + E = Center text
CTRL + F = Find a phrase
CTRL + G = Go To a specific page or bookmark
CTRL + H = Replace text with another text or replace text with different formatting
CTRL + I = Italicize text
CTRL + J = Justify text
CTRL + K = Open Insert Hyperlink window
CTRL + L = Left align text
CTRL + M = Indent a paragraph from the left
CTRL + N = Open new Word document
CTRL + O = Open an existing Word document
CTRL + P = Print Word document
CTRL + Q = Remove paragraph formatting
CTRL + R = Right align text
CTRL + S = Save Word document
CTRL + T = Create a hanging indent
CTRL + U = Underline text
CTRL + V = Paste text
CTRL + W = Close Word document
CTRL + X = Cut text
CTRL + Y = Redo an action previously undone OR repeat an action
CTRL + Z = Undo a previous action

CTRL + SHIFT Shortcuts From A-Z:

CTRL + SHIFT + C =Copy Formats
CTRL + SHIFT + D = Double Underline text
CTRL + SHIFT + E = Track changes
CTRL + SHIFT + F = Change the font
CTRL + SHIFT + H = Apply hidden text formatting
CTRL + SHIFT + K = Format letters as small capitals
CTRL + SHIFT + L = Apply the List style
CTRL + SHIFT + M = Remove a paragraph indent from the left
CTRL + SHIFT + N = Apply the Normal Style
CTRL + SHIFT + P = Change the font size
CTRL + SHIFT + Q = Change the selection to the Symbol font
CTRL + SHIFT + S = Apply a style
CTRL + SHIFT + T= Reduce a hanging indent
CTRL + SHIFT + V =Paste Formats
CTRL + SHIFT + W = Underline words but not spaces

Other CTRL Shortcuts

CTRL + ] = Increase size of selected text by one point
CTRL + [ = Decrease size of selected text by one point
CTRL + SHIFT+ > = Increase font size
CTRL + SHIFT + < = Decrease font size
CTRL + 1 = Single-space lines
CTRL + 2 = Double-space lines
CTRL + 5 = 1.5 space lines
CTRL + 0 = Add/remove one line space preceding a paragraph
CTRL + Left Arrow = Move one word to the left
CTRL + Right Arrow = Move one word to the right
CTRL + Up Arrow = Move one paragraph up
CTRL + Down Arrow =Move one paragraph down
CTRL + Page Up = Go to the top of previous page
CTRL + Page Down = Go to the top of next page
CTRL + END = Go to the end of document
CTRL + HOME = Go to the beginning of document
CTRL + ENTER = Page break
CTRL + DELETE = Delete one word to the right
CTRL + BACKSPACE = Delete one word to the left
CTRL + TAB = Insert a Tab character
CTRL + ALT + C = Copyright symbol
CTRL + ALT + R = Registered trademark symbol
CTRL + ALT + T = Trademark symbol
CTRL + ALT + M = Insert a comment
CTRL + ALT + I = Switch in or out of print preview

There are more CTRL shortcuts than what I have mentioned above. Since you have plenty of CTRL shortcuts to digest already I thought it would be best to not include anymore. Hope these shortcuts are helpful to you and hope you can apply them the next time you use Microsoft Word.

This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.

Questions & Answers

  • What is the shortcut key to close a window?

    It can be ALT + F4 or CTRL + W.

  • What is the function of ctrl + =?

    This is the shortcut for subscript.

  • My key letter h is not functioning. What shortcut should I use?

    First, make sure that the Num Lock (Number Lock) button is turned on and that you have the number keypad on your keyboard. Then press and hold the ALT key and then type 72 on the number keypad for capital H. For lowercase h you will need to type 104 on the number keypad instead.

  • What is the use of the keyboard shortcut CTRL+ Shift + Esc?

    This keyboard shortcut opens the Task Manager in Windows.

  • What is CTRL * used for?

    CTRL * shows paragraph marks and other formatting symbols that are hidden.

© 2010 Lena Kovadlo


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    • lovebuglena profile imageAUTHOR

      Lena Kovadlo 

      19 months ago from Staten Island, NY

      You need to install Grammarly for MS Office in order to use it in MS Word and then make sure the Grammarly add-in is enabled by clicking File --> Options --> Add-Ins.

    • profile image


      19 months ago

      How to use Grammarly in MS Word

    • profile image

      Hilary Jacob manye 

      20 months ago

      If your keyboard has the numbers keypad

      you can press and hold the ALT key and

      then type in 32 and that should create a


    • lovebuglena profile imageAUTHOR

      Lena Kovadlo 

      2 years ago from Staten Island, NY

      If your keyboard has the numbers keypad you can press and hold the ALT key and then type in 32 and that should create a space.

    • profile image


      2 years ago

      My keyboard's space bar is not working... Any alternate key for giving space?

    • profile image

      Mr Saka Sheriff 

      2 years ago

      This is a good write up on the use of Microsoft Word. Thumbs up for you.

    • profile image


      2 years ago

      Thank you for the valuable informations.other all websites listed the shortcuts in a jumbled order.But in this one the editor arranges in a proper order.This helps to study them easy.thankyou again.

    • profile image


      3 years ago

      Thank you, it really helped me a lot.

    • davelyoung1 profile image

      David Lester Young 

      7 years ago from Somewhere in America presently Austin TX

      Thank you for enlightening the WORD. A very useful hub, congratulations on the HubPage promotion.

    • lovebuglena profile imageAUTHOR

      Lena Kovadlo 

      7 years ago from Staten Island, NY

      receivetipstricks - We do use these keys the most for sure...

    • receivetipstricks profile image

      Mrinal Saha 

      7 years ago from Jaipur,India

      90 % of time we need only two keys

      Ctrl +c and Ctrl +v

    • profile image


      8 years ago

      never heard many of them..

      Good to know..

      By the way, F4 is for previous action..

      Thanks Lena.

    • profile image


      8 years ago

      Wow! You don't know what its like to have all this shortcuts around. Well thanks to you all.

    • lovebuglena profile imageAUTHOR

      Lena Kovadlo 

      9 years ago from Staten Island, NY

      almirah - Thank you for pointing it out. Looks like I've missed these two shortcuts.


    • almirah profile image


      9 years ago from Indonesia

      for subscripts use Ctrl and +

      for superscripts use Ctrl and Shift and +

      Once more hit for each will make normal

    • lovebuglena profile imageAUTHOR

      Lena Kovadlo 

      9 years ago from Staten Island, NY

      Thanks for your comment Alyson. Glad you find this hub useful.


    • chef alyson profile image

      chef alyson 

      9 years ago

      lena this information is very useful thank you for sharing it with us

    • rauffray profile image


      10 years ago from BC, Canada

      Thank you for posting this useful information, Lena. There is much here that I'd heard of but never tried and you have made it easy to experiment with these shortcuts.

    • GmaGoldie profile image

      Kelly Kline Burnett 

      10 years ago from Madison, Wisconsin

      My favorite with my old eyes is Control plus or minus - usually need the plus to make the fonts larger!

      I will have to try the registered trademark with many of the items I do - that would be fantastic.

      Rated it up! Wonderful reference Hub! Very useful.

    • profile image


      10 years ago

      I am writer and prefer Microsoft word for writing and mailing purpose. Thanks for providing this short cuts, I am sure they are worth to digest because they saves so much of your time.


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