Useful Microsoft Word Keyboard Shortcuts: CTRL A-Z and Others


We live in a fast-paced society and often enough it seems like there is not enough time in the day to accomplish what needs to be done. If there are shortcuts we can implement that will save us valuable time then we will give them a try. We have nothing to lose if we do. Who knows? They just might work.

Microsoft Word Keyboard Shortcuts

Whether you are technologically savvy or not you can still implement shortcuts when using software applications such as Microsoft Word. The shortcuts are easy to use and remember. For those people that tend to forget things, keeping a print out of the shortcuts is not a bad idea.

There are many shortcuts available for use in Microsoft Word using the keyboard - CTRL shortcuts, SHIFT shortcuts, ALT Shortcuts, and Function Key shortcuts (i.e. F1). There are also other keyboard shortcuts, and shortcuts that do not use the keyboard at all. They are all useful to know and save valuable time. You decide which shortcuts you want to use and which shortcuts to ignore. You don't have to use shortcuts at all if you don't want to. But why not give them a try?

In this hub I thought I would introduce you to the CTRL shortcuts that you can use when working with Microsoft Word.

CTRL Shortcuts from A-Z:

CTRL + A = Select text
CTRL + B = Bold text
CTRL + C = Copy text
CTRL + D = Open font formatting window
CTRL + E = Center text
CTRL + F = Find a phrase
CTRL + G = Go To a specific page or bookmark
CTRL + H = Replace text with another text or replace text with different formatting
CTRL + I = Italicize text
CTRL + J = Justify text
CTRL + K = Open Insert Hyperlink window
CTRL + L = Left align text
CTRL + M = Indent a paragraph from the left
CTRL + N = Open new Word document
CTRL + O = Open an existing Word document
CTRL + P = Print Word document
CTRL + Q = Remove paragraph formatting
CTRL + R = Right align text
CTRL + S = Save Word document
CTRL + T = Create a hanging indent
CTRL + U = Underline text
CTRL + V = Paste text
CTRL + W = Close Word document
CTRL + X = Cut text
CTRL + Y = Redo an action previously undone OR repeat an action
CTRL + Z = Undo a previous action

CTRL + SHIFT Shortcuts From A-Z:

CTRL + SHIFT + C =Copy Formats
CTRL + SHIFT + D = Double Underline text
CTRL + SHIFT + E = Track changes
CTRL + SHIFT + F = Change the font
CTRL + SHIFT + H = Apply hidden text formatting
CTRL + SHIFT + K = Format letters as small capitals
CTRL + SHIFT + L = Apply the List style
CTRL + SHIFT + M = Remove a paragraph indent from the left
CTRL + SHIFT + N = Apply the Normal Style
CTRL + SHIFT + P = Change the font size
CTRL + SHIFT + Q = Change the selection to the Symbol font
CTRL + SHIFT + S = Apply a style
CTRL + SHIFT + T= Reduce a hanging indent
CTRL + SHIFT + V =Paste Formats
CTRL + SHIFT + W = Underline words but not spaces

Other CTRL Shortcuts

CTRL + ] = Increase size of selected text by one point
CTRL + [ = Decrease size of selected text by one point
CTRL + SHIFT+ > = Increase font size
CTRL + SHIFT + < = Decrease font size
CTRL + 1 = Single-space lines
CTRL + 2 = Double-space lines
CTRL + 5 = 1.5 space lines
CTRL + 0 = Add/remove one line space preceding a paragraph
CTRL + Left Arrow = Move one word to the left
CTRL + Right Arrow = Move one word to the right
CTRL + Up Arrow = Move one paragraph up
CTRL + Down Arrow =Move one paragraph down
CTRL + Page Up = Go to the top of previous page
CTRL + Page Down = Go to the top of next page
CTRL + END = Go to the end of document
CTRL + HOME = Go to the beginning of document
CTRL + ENTER = Page break
CTRL + DELETE = Delete one word to the right
CTRL + BACKSPACE = Delete one word to the left
CTRL + TAB = Insert a Tab character
CTRL + ALT + S = Copyright symbol
CTRL + ALT + R = Registered trademark symbol
CTRL + ALT + T = Trademark symbol
CTRL + ALT + M = Insert a comment
CTRL + ALT + I = Switch in or out of print preview

There are more CTRL shortcuts than what I have mentioned above. Since you have plenty of CTRL shortcuts to digest already I thought it would be best to not include anymore. Hope these shortcuts are helpful to you and hope you can apply them the next time you use Microsoft Word.

Other Microsoft Office Shortcuts

Now that you've learned Microsoft Word shortcuts you may be interested in learning shortcuts for Microsoft Excel and Microsoft Access.

© 2010 Lena Kovadlo

Comments 21 comments

lovebuglena profile image

lovebuglena 2 years ago from Staten Island, NY Author

Prince - what function are you referring to?

Prince 2 years ago

A shortcut ALT+CTRL+C in MS Word performs such function

davelyoung1 profile image

davelyoung1 3 years ago from Somewhere in America presently Austin TX

Thank you for enlightening the WORD. A very useful hub, congratulations on the HubPage promotion.

lovebuglena profile image

lovebuglena 3 years ago from Staten Island, NY Author

receivetipstricks - We do use these keys the most for sure...

receivetipstricks profile image

receivetipstricks 3 years ago from Jaipur,India

90 % of time we need only two keys

Ctrl +c and Ctrl +v

rashid 3 years ago

thankyou your info.....

aeriem seneon 4 years ago

i am not a writer but it helps more on my part.:)

mr.BEan 4 years ago

thank U!!!I learned a lot,!_!

reyjie d. sarmeinto 7-argon 4 years ago

thank you for the information

lovebuglena profile image

lovebuglena 4 years ago from Staten Island, NY Author

Thank you for your comments.

DauR 4 years ago

never heard many of them..

Good to know..

By the way, F4 is for previous action..

Thanks Lena.

Charles 4 years ago

Wow! You don't know what its like to have all this shortcuts around. Well thanks to you all.

lovebuglena profile image

lovebuglena 5 years ago from Staten Island, NY Author

You're welcome Usmanlsa

UsmanIsa 5 years ago

Thank you for creating this web because I a chived my gold on it

lovebuglena profile image

lovebuglena 5 years ago from Staten Island, NY Author

almirah - Thank you for pointing it out. Looks like I've missed these two shortcuts.


almirah profile image

almirah 5 years ago from Indonesia

for subscripts use Ctrl and +

for superscripts use Ctrl and Shift and +

Once more hit for each will make normal

lovebuglena profile image

lovebuglena 6 years ago from Staten Island, NY Author

Thanks for your comment Alyson. Glad you find this hub useful.


chef alyson profile image

chef alyson 6 years ago

lena this information is very useful thank you for sharing it with us

rauffray profile image

rauffray 6 years ago from BC, Canada

Thank you for posting this useful information, Lena. There is much here that I'd heard of but never tried and you have made it easy to experiment with these shortcuts.

GmaGoldie profile image

GmaGoldie 6 years ago from Madison, Wisconsin

My favorite with my old eyes is Control plus or minus - usually need the plus to make the fonts larger!

I will have to try the registered trademark with many of the items I do - that would be fantastic.

Rated it up! Wonderful reference Hub! Very useful.

savemysystem 6 years ago

I am writer and prefer Microsoft word for writing and mailing purpose. Thanks for providing this short cuts, I am sure they are worth to digest because they saves so much of your time.

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