Lena Kovadlo is a writer for various content-sharing websites. She's an author of 12 books and helps other authors publish theirs.
We live in a fast-paced society and often, it seems like there is not enough time in the day to accomplish what needs to be done. If there are shortcuts that will save us valuable time, then we will give them a try. We have nothing to lose if we do. Who knows? They just might work.
Microsoft Word Keyboard Shortcuts
Whether you are technologically savvy or not, you can still implement shortcuts when using software applications such as Microsoft Word. The shortcuts are easy to use and remember. For those who tend to forget things, keeping a print-out of the shortcuts is not a bad idea.
There are many shortcuts available for use in Microsoft Word using the keyboard - CTRL shortcuts, SHIFT shortcuts, ALT Shortcuts, and Function Key shortcuts (i.e. F1). There are also other keyboard shortcuts, and shortcuts that do not use the keyboard at all. They are all useful to know and save valuable time. You decide which shortcuts you want to use and which shortcuts to ignore. You don't have to use shortcuts at all if you don't want to. But why not give them a try?
In this article, I thought I would introduce you to the CTRL shortcuts that you can use when working with Microsoft Word.
CTRL Shortcuts From A-Z:
CTRL + A = Select text
CTRL + B = Bold text
CTRL + C = Copy text
CTRL + D = Open font formatting window
CTRL + E = Center text
CTRL + F = Find a phrase
CTRL + G = Go To a specific page or bookmark
CTRL + H = Replace text with another text or replace text with different formatting
CTRL + I = Italicize text
CTRL + J = Justify text
CTRL + K = Open Insert Hyperlink window
CTRL + L = Left align text
CTRL + M = Indent a paragraph from the left
CTRL + N = Open new Word document
CTRL + O = Open an existing Word document
CTRL + P = Print Word document
CTRL + Q = Remove paragraph formatting
CTRL + R = Right align text
CTRL + S = Save Word document
CTRL + T = Create a hanging indent
CTRL + U = Underline text
CTRL + V = Paste text
CTRL + W = Close Word document
CTRL + X = Cut text
CTRL + Y = Redo an action previously undone OR repeat an action
CTRL + Z = Undo a previous action
CTRL + SHIFT Shortcuts From A-Z:
CTRL + SHIFT + C
CTRL + SHIFT + D = Double Underline text
CTRL + SHIFT + E = Track changes
CTRL + SHIFT + F = Change the font
CTRL + SHIFT + H = Apply hidden text formatting
CTRL + SHIFT + K = Format letters as small capitals
CTRL + SHIFT + L = Apply the List style
CTRL + SHIFT + M = Remove a paragraph indent from the left
CTRL + SHIFT + N = Apply the Normal Style
CTRL + SHIFT + P = Change the font size
CTRL + SHIFT + Q = Change the selection to the Symbol font
CTRL + SHIFT + S = Apply a style
CTRL + SHIFT + T= Reduce a hanging indent
CTRL + SHIFT + V =Paste Formats
CTRL + SHIFT + W = Underline words but not spaces
Other CTRL Shortcuts
CTRL + ] = Increase size of selected text by one point
CTRL + [ = Decrease size of selected text by one point
CTRL + SHIFT+ > = Increase font size
CTRL + SHIFT + < = Decrease font size
CTRL + 1 = Single-space lines
CTRL + 2 = Double-space lines
CTRL + 5 = 1.5 space lines
CTRL + 0 = Add/remove one line space preceding a paragraph
CTRL + Left Arrow = Move one word to the left
CTRL + Right Arrow = Move one word to the right
CTRL + Up Arrow = Move one paragraph up
CTRL + Down Arrow =Move one paragraph down
CTRL + Page Up = Go to the top of previous page
CTRL + Page Down = Go to the top of next page
CTRL + END = Go to the end of document
CTRL + HOME = Go to the beginning of document
CTRL + ENTER = Page break
CTRL + DELETE = Delete one word to the right
CTRL + BACKSPACE = Delete one word to the left
CTRL + TAB = Insert a Tab character
CTRL + ALT + C = Copyright symbol
CTRL + ALT + R = Registered trademark symbol
CTRL + ALT + T = Trademark symbol
CTRL + ALT + M = Insert a comment
CTRL + ALT + I = Switch in or out of print preview
There are more CTRL shortcuts than what I have mentioned above. Hope these shortcuts are helpful to you and hope you can apply them the next time you use Microsoft Word.
This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.
Questions & Answers
Question: What is the function of ctrl + =?
Answer: This is the shortcut for subscript.
Question: My key letter h is not functioning. What shortcut should I use?
Answer: First, make sure that the Num Lock (Number Lock) button is turned on and that you have the number keypad on your keyboard. Then press and hold the ALT key and then type 72 on the number keypad for capital H. For lowercase h you will need to type 104 on the number keypad instead.
Question: What is the use of the keyboard shortcut CTRL+ Shift + Esc?
Answer: This keyboard shortcut opens the Task Manager in Windows.
Question: What is CTRL * used for?
Answer: CTRL * shows paragraph marks and other formatting symbols that are hidden.
Question: What keyboard shortcut do you use to shut down a system?
Answer: ALT + F4 should allow you to shut down.
Question: What is rand() used for?
Answer: I am not familiar with this, but based on Google it seems that =rand() is used to insert sample text into a Word document.
Question: What is the use of the keyboard shortcut key Ctrl + Esc for Microsoft Word?
Answer: Ctrl + Esc opens the Start menu in Windows.
Question: Is there a Ctrl shortcut for "save as"? In Photoshop and other editing programs, it is CTRL+Shift+S, however in Word that opens the "style" menu.
Answer: You can press ALT + F and then press A. That should bring up the "save as" window.
Question: What does Alt+F4 do?
Answer: In Windows, it closes the window that is currently open on your computer.
Question: What is the shortcut key for refresh?
Answer: To refresh a page (in a web browser) you press F5 or Fn F5.
Question: I was told not to create a new paragraph by using the "Enter" key. What command should I use?
Answer: Using the Enter key is the only way I know to create a new paragraph.
Question: What does the shortcut "ctrl + alt + 1" do?
Answer: This shortcut changes the style to Heading 1.
Question: What is the function of ctrl + L in MS Word?
Answer: This lets you left align text on the page.
Question: What is the shortcut key for Rupee symbol?
Answer: Type 20b9 in MS Word, then press Alt X, and that will change to the Rupee symbol.
Question: What is the use of ctrl + enter?
Answer: It creates a page break in the document.
Question: What is the shortcut command to justify a paragraph?
Answer: CTRL + J should justify a paragraph.
Question: What is the shortcut key to spelling & grammar check?
Answer: It may be different depending on what computer/keyboard you have but on mine it's pressing the Fn key and F7 key that does this.
Question: Is there a way to keep tables from putting in 0.08 indents?
Answer: You can click on Layout tab and then click on Properties, or right click anywhere on the table and select Table Properties, then click on Options, and in the Table Options window make the left and right margins 0" instead of .08" as it's .08" by default.
Question: What is the shortcut key to open a tab?
Answer: If you are referring to a web browser, then it is CTRL T.
Question: How do you unbreak a page after a break? Please also provide a shortcut.
Answer: To remove a manual page break, what you can do is go to the home menu and then press the show/hide button. Where you see the page break, double-click it to select it, and then press the delete button. That should remove the page break. I am not sure of a shortcut on how to do this.
Question: What shortcut key do we use to refresh the active window?
Answer: If you are in a web browser pressing F5 should refresh the window that is currently open.
Question: What is the shortcut for Microsoft Spellcheck?
Answer: On my computer, to run the spell checker in Word you need to press Fn (function button) and then F7.
Question: What is the shortcut key to minimize a window?
Answer: Press Alt Space and then N or select Minimize from the drop-down menu instead.
Question: How do I select all text?
Answer: To select all text you can press CTRL A.
Question: What is the shortcut for superscript?
Answer: Ctrl Shift + creates superscript. Press these buttons after you select the text you want to apply superscript to.
Question: What is the use of Ctrl Esc?
Answer: Ctrl Esc is used to open the start menu in Windows.
Question: What is the shortcut key to close a window?
Answer: It can be ALT + F4 or CTRL + W.
Question: What is a shortcut key for maximize and minimize?
Answer: You press ALT and then the space bar and then N for minimize or X to maximize.
Question: Is Ctrl+D the delete function?
Answer: No. In Word, Ctrl + D opens the Font window.
Question: What is the shortcut to shut down?
Answer: Alt F4 can be used to shut down a program/application on your computer or your PC as well.
Question: If I do not want to use the Control Key + A to select all text, how can I do it otherwise?
Answer: In the HOME tab, click on the arrow next to Select, which you find on the right side, and chose Select All from the drop down list.
Question: What is the function of Shift + F3 in Microsoft Word?
Answer: This allows you to change the case of the letter in the words. Lowercase, uppercase, or all CAPS, etc.
Question: What is the function of F5 in Microsoft word?
Answer: In Word, F5 opens the find and replace window.
Question: What is the function for Ctrl + shift + +?
Answer: This creates superscript, which means very small letters are written above a line of text.
Question: What is the use of SHIFT + ALT + D?
Answer: This inserts today's date into the Word document.
Question: What does the shortcut Ctrl+- mean?
Answer: I've tried it out and it doesn't seem to do anything.
Question: How do you open the dictionary in Microsoft Word?
Answer: Pressing the "F7" key should do that. Depending on your keyboard you may need to press the function key "Fn" together with the "F7" key.
Question: What does rand mean?
Answer: Rand is a function used to generate random preset text in a Word document.
Question: How do I insert a frequently used phrase without typing the complete phrase?
Answer: What you can do is create auto text in Word. Click on File and then go to Options. From there, click on Quick Access Toolbar. Check the box that says "Show Quick Access Toolbar below the Ribbon". Then in "Choose commands from" select All Commands. Scroll down to AutoText and click Add. And then press OK. Finally, select the text in your document that you want to use without having to type it every time, click on the AutoText icon in the Quick Access Toolbar and click "Save Selection to AutoText Gallery" and click OK. Next time you have to include that text in a Word document, simply click on the AutoText icon and select the auto text you want to use. You can also just start typing that text and press enter and the rest will be typed for you. These instructions are for Word 2013. If you have a different version the steps may be slightly different.
Question: What is the use of Ctrl + Alt + F?
Answer: In a Word document pressing that creates a footnote.
Question: What command is Ctrl + shift + I?
Answer: This is the same as Ctrl + I, which italicizes text in a document.
Question: What does Alt + F5 do?
Answer: This makes the Word document window smaller.
Question: What is the keyboard command Ctrl+Alt+R?
Answer: This creates the ® symbol.
Question: What is the shortcut to check spelling?
Answer: To check spelling in a document you need to press and hold the function key (Fn) and then press the F7 key.
Question: What is the shortcut key to change font size in Microsoft Word?
Answer: If you want to change the font size in Word first select the text you want to change the font of. Then press Ctrl + Shift + > if you want to increase the size or Ctrl + Shift + < if you want to decrease the size.
Question: How do you paste text?
Answer: To paste text you have to press CTRL V. Of course, text has to be copied already before you paste it.
Question: What is gutter margin?
Answer: Gutter margin is additional margin added to a page to make sure that the binding of a book does not result in any text being unreadable.
Question: How can I use superscript in Microsoft Word?
Answer: If you want to apply superscript in your Word document, first you select what you want to apply it to and then press CTRL SHIFT + and that will do it.
Question: What is the PC shortcut key for the symbol @?
Answer: Pressing Shift and then 2 will produce @.
Question: Is there a Microsoft Word keyboard shortcut for strikethrough?
Answer: If you want to apply strikethrough in your Word document you can press CTRL D to open the Font window and then check the strikethrough box and press the OK button.
© 2010 Lena Kovadlo
Lena Kovadlo (author) from Staten Island, NY on January 06, 2019:
You need to install Grammarly for MS Office in order to use it in MS Word and then make sure the Grammarly add-in is enabled by clicking File --> Options --> Add-Ins.
GUDDU SHARMA on January 06, 2019:
How to use Grammarly in MS Word
Hilary Jacob manye on December 05, 2018:
If your keyboard has the numbers keypad
you can press and hold the ALT key and
then type in 32 and that should create a
Lena Kovadlo (author) from Staten Island, NY on June 16, 2018:
If your keyboard has the numbers keypad you can press and hold the ALT key and then type in 32 and that should create a space.
Pooja on June 16, 2018:
My keyboard's space bar is not working... Any alternate key for giving space?
Mr Saka Sheriff on March 07, 2018:
This is a good write up on the use of Microsoft Word. Thumbs up for you.
Raman on January 31, 2018:
Thank you for the valuable informations.other all websites listed the shortcuts in a jumbled order.But in this one the editor arranges in a proper order.This helps to study them easy.thankyou again.
Michelle on May 23, 2017:
Thank you, it really helped me a lot.
David Lester Young from Somewhere in America presently Austin TX on August 09, 2013:
Thank you for enlightening the WORD. A very useful hub, congratulations on the HubPage promotion.
Lena Kovadlo (author) from Staten Island, NY on July 10, 2013:
receivetipstricks - We do use these keys the most for sure...
Mrinal Saha from Jaipur,India on July 10, 2013:
90 % of time we need only two keys
Ctrl +c and Ctrl +v
DauR on April 11, 2012:
never heard many of them..
Good to know..
By the way, F4 is for previous action..
Charles on January 26, 2012:
Wow! You don't know what its like to have all this shortcuts around. Well thanks to you all.
Lena Kovadlo (author) from Staten Island, NY on November 05, 2010:
almirah - Thank you for pointing it out. Looks like I've missed these two shortcuts.
Inkpower from Indonesia on November 05, 2010:
for subscripts use Ctrl and +
for superscripts use Ctrl and Shift and +
Once more hit for each will make normal
Lena Kovadlo (author) from Staten Island, NY on October 03, 2010:
Thanks for your comment Alyson. Glad you find this hub useful.
chef alyson on October 02, 2010:
lena this information is very useful thank you for sharing it with us
rauffray from BC, Canada on July 13, 2010:
Thank you for posting this useful information, Lena. There is much here that I'd heard of but never tried and you have made it easy to experiment with these shortcuts.
Kelly Kline Burnett from Madison, Wisconsin on July 13, 2010:
My favorite with my old eyes is Control plus or minus - usually need the plus to make the fonts larger!
I will have to try the registered trademark with many of the items I do - that would be fantastic.
Rated it up! Wonderful reference Hub! Very useful.
savemysystem on July 13, 2010:
I am writer and prefer Microsoft word for writing and mailing purpose. Thanks for providing this short cuts, I am sure they are worth to digest because they saves so much of your time.