Using The File Menu in MS Word 2003
The File Menu
The File Menu in MS Word 2003
The file menu of Microsoft Word 2003 is one of the most commonly used among the other menus on the menu bar. To be able to work efficiently with Microsoft word, it is important you familiarize yourself with the file menu. It consists of the following sub-menus:-
New: - This option is for creating a new document. Once you initiate this command, you can create a blank document, XML document, web page, or you can work from an existing document. The new option also allows you to work with templates from Office online, on your computer, or from your website(s).
Opening a Document in Ms Word 2003
Open: - The open option is used to open a document you had saved previously. The first thing you do is to specify where your file is saved. Once you locate your file, you can double click it to open, or click on it once and click open on the dialog box.
Close: - This option is used to close the file you are currently working on. But note that it does not close your word window; this makes it easier for you to open another file using the command file > open.
Save: - This command is used for subsequent saving of a file. Whenever you are working on a document, it is always important to save that document. Failure to save, if power goes off, then the document will be lost. When working with a computer, all current data and programs are held in memory which is a temporally storage. After saving, the data is taken to a permanent storage like a hard disk drive.
Save as Dialog Box
Using the Save As Command
Save as: - We use this command to save a document for the first time. For subsequent saving, use the save command. We also use the save as command to rename an open document.
Save as a web-page: - You can be able to save your work as a web-page using this option.
File search: - You can use this tool to search for a file. While using this tool, remember to specify the search text, where to search and the types of documents to find for example Ms Word or Excel. You will be able to do this by the use of a task pane that appears on the right hand side after clicking on file>search.
Page Set Up Option
Web page preview: - This option lets you preview your word document as a web page.
Page set up: - This a very important tool that enables us to set the paper size (A4, A3, A5, Letter etc), margins (top, bottom, left and right) and page orientation (portrait or landscape).
Print preview: - You should use this tool to preview your work before printing. This helps you to check your work layout and the pages you have. Whatever you see in the preview mode is what you will get as your printed copy.
Using the Page Setup Option
The Print Option
Print: - This is the option you use for printing your finished document. Before clicking on print, make sure you select the printer to use on the list of printers provided. Set the page range where this could be; you want to print all, current page, or you can specify the exact page numbers you want to print, for example 1,3,7. Or 2-5,7,9-15. Set how many copies you want per page on the area written copies. Now, do not forget to set the printer properties. This is achieved by clicking on properties just next to the printer you have selected. You will be able to set paper options and print quality.
Exit: - You can use this option to close your word program. Remember to save any changes you have made. Otherwise, do not blame yourself when asked by the computer, “do you want to save the changes to docume…,” and you say no only to loose your work. Many of my students do the same and I keep on insisted to them that one must keep on saving his or her work. I just ask them to redo the work again after trying to explain to them for the hundredth time to keep on saving their work. I have one student in class as I type this; let me confirm if she has saved her work. Just a min… Guess what she had not saved her PowerPoint presentation.
The Print Option
Page Margins Setup
For those who have Office 2007 and other higher versions, do you miss Word 2003?
© 2012 Patrick Kamau