Skip to main content

Using the File Menu in MS Word 2003

Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

The File Menu

The File Menu

The File Menu of MS Word 2003

The file menu of Microsoft Word 2003 is one of the most commonly used among the other menus on the menu bar. To be able to work efficiently with Microsoft Word, it is important you familiarize yourself with the file menu. It consists of the following sub-menus.

New: This option is for creating a new document. Once you initiate this command, you can create a blank document, XML document, web page, or you can work from an existing document. The new option also allows you to work with templates from Office online, on your computer, or from your website(s).

Opening a Document in MS Word 2003

Open: The open option is used to open a document you had saved previously. The first thing you do is to specify where your file is saved. Once you locate your file, you can double click it to open, or click on it once and click open on the dialog box.

Close: This option is used to close the file you are currently working on. But note that it does not close your word window; this makes it easier for you to open another file using the command file > open.

Save: This command is used for the subsequent saving of a file. Whenever you are working on a document, it is always important to save that document. Failure to save, if the power goes off, then the document will be lost. When working with a computer, all current data and programs are held in memory which is a temporally storage. After saving, the data is taken to permanent storage like a hard disk drive.

Save as dialog box

Save as dialog box

Using the Save as Command

Save as: We use this command to save a document for the first time. For subsequent saving, use the save command. We also use the save as command to rename an open document.

Save as a web-page: You can be able to save your work as a web-page using this option.

File search: You can use this tool to search for a file. While using this tool, remember to specify the search text, where to search and the types of documents to find for example MS Word or Excel. You will be able to do this by the use of a task pane that appears on the right-hand side after clicking on file>search.

Page Set Up Option

Web page preview: This option lets you preview your Word document as a web page.

Page set up: This a very important tool that enables us to set the paper size (A4, A3, A5, Letter etc), margins (top, bottom, left and right) and page orientation (portrait or landscape).

Print preview: You should use this tool to preview your work before printing. This helps you to check your work layout and the pages you have. Whatever you see in the preview mode is what you will get as your printed copy.

Page set up dialog box

Page set up dialog box

The Print Option

Print: This is the option you use for printing your finished document. Before clicking on print, make sure you select the printer to use on the list of printers provided. Set the page range where this could be; you want to print all, current page, or you can specify the exact page numbers you want to print, for example, 1,3,7. Or 2-5,7,9-15. Set how many copies you want per page on the area written copies. Now, do not forget to set the printer properties. This is achieved by clicking on properties just next to the printer you have selected. You will be able to set paper options and print quality.

Exit: You can use this option to close your word program. Remember to save any changes you have made. Otherwise, do not blame yourself when asked by the computer, “do you want to save the changes to document…,” and you click no only to lose your work. Many of my students do the same and I keep on insisted to them that one must keep on saving his or her work. I just ask them to redo the work again after trying to explain to them for the hundredth time to keep on saving their work. I have one student in the class as I type this; let me confirm if she has saved her work. Just a min… Guess what? She had not saved her PowerPoint presentation.

The print dialog box

The print dialog box

Page Margins Setup

This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.

© 2012 Patrick Kamau


Patrick Kamau (author) from Nairobi, Kenya on July 21, 2017:

Hi, Carolyn, check if this will help you. Go to Word Options. Click Advanced. Under Display, in the Show this number of Recent Documents list, click the number of files that you want to display.

Carolyn on July 20, 2017:

I would love to know how to increase the number of files stored/shown in the files drop-down menu. I know you can increase it to as many as eight; however, I recently had to reload MSWord 2003 after a system update, and now I can't remember how I did that before!

Patrick Kamau (author) from Nairobi, Kenya on July 22, 2014:

lyns Word 2003 is still great as long as it serves one needs. Thanks again.

Patrick Kamau (author) from Nairobi, Kenya on July 22, 2014:

I quite agree with you. Thanks for the visit and comment.

Lynn Jones from USA on July 22, 2014:

Ultimately they are still the same just have to look now pass all the bling, bling, to find what well organized in 2003

Lynn Jones from USA on July 21, 2014:

You are welcome, I still use 2003 don't like the other versions. lol lyns

Patrick Kamau (author) from Nairobi, Kenya on July 21, 2014:

lyns I am glad you have liked the contents of this hub. All the best on your endeavors.

Lynn Jones from USA on July 21, 2014:

Another great hub, in fact I still use 2003 version I did not like the newer version every-time I try it seems to much on the top very complicated so very glad to see this MS Word Version 2003, I love it and will use it until they make it un-compatable, because I own the disc. lol 72121411 p lyns

Patrick Kamau (author) from Nairobi, Kenya on June 19, 2012:

It is okay. I believe there was a reason for it happening. And the best thing is we have interracted even when we are worlds apart.

Larry Wall on June 19, 2012:

The more I think about it, there are probably a lot of Hubbers in this country who are still using Office 2003. I know in my last job, we skipped 2007 and did not upgrade to 2010 when we purchased new computers and got a deal on the software. Teaches me I should not write comments at midnight. Thank you for being so gracious.

Patrick Kamau (author) from Nairobi, Kenya on June 19, 2012:

Larry Wall, your apology accepted, though there was no harm in your comment. At first when writing these almost obsolete hubs, I was afraid they would not be read. My more than 5 years experience as a computer tutor has made me realize there is a lot we need to know and learn about computers.

Thanks for your response.

Larry Wall on June 19, 2012:

I apologize. I failed to look at where you were from before I worte my comment. I completely understand why you were talking about Windows 2003. It was a frustrating day yesterday and I just did not look closely enough. Like many Americans I sometimes forget that things are different in other parts of the world, Please accept my apology. I will pay closer attention to where the Hubbers are from in the future. You have taught me a valuable lesson--beyond Windows 2003. I thank you for your graciousness in explaining the situation to me.

Larry Wall

Patrick Kamau (author) from Nairobi, Kenya on June 18, 2012:

You have a very valid point Larry Wall and I agree with you. But we are from different worlds, you are from Baton Rouge, LA, I am from (Kenya) Africa where most of use are behind technology. The reason I am 'going back to basics', as a hubber recently said on a fan mail, is to make sure that these guys are not left behind. Would you believe me if I told you that there are still people using Pentium 1 and windows 98?

Anyway, I will come to the more recent programs like office 07 and 2010 later. So keep checking, but for now I have to go way back in time.

Larry Wall on June 18, 2012:

Why are you writing about Word 2003 when we are already up to 2010. I know a lot of people still use 2003, but by now they should have figured out the points you made. You made them well, I am just not sure it was necessary. Explaining the ribbon bars in 2007 and 2010 would be more beneficial.