Using the Format Menu of Microsoft Office Word 2003

Updated on January 28, 2019
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Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

The Format Menu of Ms Word 2003

The format menu
The format menu | Source

The Format Menu of Microsoft Office Word 2003

The format command is commonly used among the other commands on the Microsoft Office Word 2003 menu bar. It helps us to format documents in various ways to achieve the desired effects. The following options are available on the format menu.

  • Font - This command enables us to format the following.
  1. Font - by changing the font, font style, size, font colour, underline style, underline colour and you can also add some special effects like strikethrough, superscript, subscript, shadow, emboss and others.
  2. Character spacing – this option enables you to increase or decrease the space between characters. It can also be used to change the position of your text by either raising it or lowering below the normal position.
  3. Text effects – these effects are found on the text effects tab. These are simply animations that can be applied to text, for example, the blinking background, Las Vegas lights, shimmer, and others.

Paragraph Command in Ms Word 2003

  • Paragraph - The paragraph command is used to create indents and spacing on a paragraph. Under the general, you can set left, centered, right and justified text alignments. On the indentation, you can create a left or right indent (a gap from the margin), or you can create a special first line (the first line is pushed inside) or hanging indent (the first line is left hanging while the rest of the text is pushed on the inside).
  • Bullets and numbering - This command is used for applying bullets and numbers on points. To set a specific bullet, highlight your list, click on format > bullets and numbering. If you do not find the bullet you want on the provided list, select one of them and then click on customize. Then click on 'character' to open the symbols window. Locate the bullet type you want from this area. Remember to keep changing the font to get different bullets. The same case applies while setting specific number formats.

Borders and Shading in Ms Word 2003

  • Borders and shading - You will use this command to set borders for text or paragraph. The border will enclose the text or paragraph you select. The page border option applies a border to all our work (the whole page). Here, you can also make use of an art style. Remember to select the style, colour, and width for the border. The preview area is important for setting the areas you want or do not want to have a border. The shading option will enable you to apply a shading colour to the selected text.
  • Columns - this is an important command for setting columns to your work. You can set the number of columns you want and you can make them have a line between them.

Tabs and Drop Cap Commands of Word 2003

  • Tabs - They are used to indent text on the horizontal ruler and they enable you to line up text to the right, left, or center.
  • Drop cap - This command creates a large dropped initial capital letter on a paragraph. The paragraph must contain text. The procedure is; click on Format menu, select Drop Cap, click Dropped or In margin. Select any other options you want like the font and how many lines to drop.

Drop Cap Option in Ms Word 2003

Dropping a cap
Dropping a cap | Source

Change Case in MS Word 2003

The different sentence cases available
The different sentence cases available | Source

Text Direction and Change Case in Ms Word 2003

  • Text direction - This is used to change the text orientation or direction in a table.
  • Change case - Use this command to change the case of your text to any of the following; Sentence case – normal writing style where we capitalize the beginning of a sentence, lowercase – every text will appear in lower case, uppercase – selected text will be capitalized, Title case – beginning of every word will be capitalized, toggle case - the beginning character will be a capital and the rest in lower case.

Changing Background Command in Ms Word 2003

  • Background - This feature is used to apply a normal background, fill effect and a printed watermark to your page. Format > Background then select the colour you want to use. To use fill effects; Format > Background > fill effects then you can make use of gradient, texture, pattern or a picture as your background.

To use a watermark on your document; Format > Background, Printed Watermark. You can then make use of a picture watermark or a text watermark.

Formatting Background in MS Word 2003

Formatting background
Formatting background | Source

Theme and Auto-format Command of Ms Word 2003

  • Theme - A theme is a set of unified design elements that provides a good look for your documents by using colour, fonts, and graphics.
  • Autoformat - This is an automatic formatting feature that will help you apply formatting such as headings, bulleted and numbered lists, borders, numbers, symbols among others.

Styles and Formatting Commands of Ms Word 2003

  • Styles and formatting - this command is used to apply different formatting styles to your work.
  • Reveal formatting - Use this to display the different formats that have been applied to your work.

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This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.

© 2012 Patrick Kamau


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    • profile image


      2 years ago

      Thanks this information was very helpful for college project

    • profile image


      3 years ago

      Sir, This site not show Insert, Format menu plz attached

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      3 years ago from Nairobi, Kenya

      You are much welcome @Avisha. Thanks for the visit.

    • profile image


      3 years ago

      Thnx for sharing info. i loved it.I surely be working on it.

    • Patkay profile imageAUTHOR

      Patrick Kamau 

      5 years ago from Nairobi, Kenya

      Yes Lyns, you can try if this one will be of much help. Thanks again for the visit.

    • lyns profile image


      5 years ago from USA

      Great hub thanks for sharing, I was looking for the MS 2003 that shows how to do the margins set, etc., do you have one on this as well? Thanks for sharing. 7212014 11p lyns


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