Using the Review Tab of Microsoft Office Word 2007
How to Use Review Tab in Ms Word 2007
The review tab of Microsoft Office Word 2007 has got some important commands that you can use to modify your document. The review tab is useful in a number of ways. For instance, you can use it for proofing your document, adding or removing comments, and tracking changes among other things. It has got the following groups.
- Spelling and grammar – the spelling and grammar tool is used for checking the spelling and grammar of your document. Upon clicking on this tool, the spelling and grammar dialog appears. It will display the word not in dictionary and give you suggestions. It is upon you to accept or reject the suggestion, or to type the correct word if it is not among the suggested ones.
- Research – the research tool launches the research task pane that is used to search through reference materials, such as dictionaries, encyclopedias, and translational services.
- Translate – this command is for translating selected text into a different language.
- Translation screenTip – this is for enabling a screenTip that translates words when you move your mouse over them into another language.
- Set language – the set language command is used to set the language used to check the spelling and grammar of the selected text.
- Word count – use this tool to find out the number of words, characters, paragraphs, and lines you have in the document. Word count is also found on the status bar at the bottom of the window. You can customize it by right clicking on it to set what you want to display.
The Review Ribbon Tab of Microsoft Office Word 2007
The Spelling and Grammar tool
- New comment – this command adds a comment about the part you have selected.
- Delete – this command deletes the selected comment.
- Previous – this command helps you to navigate to the previous comment.
- Next – use this command to navigate to the next comment in the document.
- Track changes – use this command to track all changes made to the document, including insertions, deletions, and formatting changes.
- Balloons – balloons helps you to choose how to show revisions to the document. There are two ways of showing revisions one by showing balloons in the margins of the document or showing them directly within the document.
- Final showing markup – this command will help you to choose how to view the proposed changes to the document. The final option shows the document with all proposed changes included. Original option shows the document before any changes were made. Markup shows what changes have been proposed.
- Show markup – this command helps you to choose what kind of markup to show in the document. You can hide or show comments, insertions and deletions, formatting changes and other kinds of markups.
- Reviewing pane – the reviewing pane helps you to show revisions in a separate window. You can use either the horizontal or the vertical reviewing pane.
- Accept – use the 'accept' command to accept the change and move to the next proposed change, accept change, accept all changes shown, or accept all changes in document.
- Reject – use this command to reject the current change and move to the next proposed change, reject change, reject all changes shown, or reject all changes in document.
- Previous – navigate to the previous revision that has been carried out in the document so that you either accept it or reject it.
- Next – use this command to navigate to the next revision in the document so as to accept or reject it.
- Compare – compare or combine multiple versions of a document.
- Show source documents – use this command to choose which source documents to show. You have the option to show the original document, the revised document, or both.
Compare Documents Option
- Protect document – this command gives you the power to restrict how people can access the document. You can restrict formatting and editing, restrict access, manage credentials, or give people unrestricted access.
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© 2013 Patrick Kamau
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