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How to Use the Edit Menu in Microsoft Word 2003

Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

The Edit Menu

The Edit Menu

Edit Menu of Ms Word 2003

The edit menu contains some important features that you need to know. As its name suggests, the edit menu is used to edit your document. These are the features you are going to find when using the edit menu.

Undo – This tool is useful especially when you mess with your document and you want to go back to its previous state. For instance, if you accidentally delete text and you want it back, just click on edit and then select undo.

You can use the keyboard shortcut Ctrl + Z or use the short cut icon located on the standard toolbar.

Redo, Cut, and Copy Commands

Redo – This command is used to reverse changes made by the undo command. For example, if you've deleted some information and you want it back, you can use the redo command.

Cut – This is used to remove contents (an object or text) from your document and copy it on the clipboard. These contents can then be pasted somewhere else or discarded.

Copy – This command can be used for duplicating your contents. Unlike the cut command, once you copy, the original text is left in its place. After copying, the contents are placed on the clipboard. The copied contents can then be pasted in the desired place.

The office clipboard

The office clipboard

Paste, Office Clipboard, and Paste Special Commands

Paste – This command is used to place the contents you cut or copied to where you want. For example, I can cut my second paragraph and paste it at the end of my text so that it is last. I can simply highlight the text, go to the edit menu and click copy. Then I will click where I want to have the contents and then go to edit once more and click on paste. The shortcut for paste is Ctrl + V, or you can right click on where you want the text and select paste.

Office Clipboard – This stores the text that has either been cut or copied. It is capable of holding 24 different text or graphic items.

These contents can then be organized according to how you want them to be. To use content from the clipboard, click where you want to have it place then go to office clipboard and click on the contents you want to use. They will be inserted where the blinking cursor is located.

Paste special – This command is used for special or advanced pasting, where the inserted contents will have special formatting that you can select.

The Clear, Select All, and the Find Commands

Clear – There are two types of clear commands: one for erasing (removing) selected formatting and the other for erasing selected contents.

Select all – This is a very important command for selecting all contents. Its keyboard shortcut is Ctrl + A.

Find – This is like the Google of Microsoft word. This command is used for searching for words and text phrases within your document. Simply type the word or phrase you want to find and hit the find next button. If the item you are looking for is found, it will be highlighted. If not found, you will be alerted.

The Replace Tool

Replace – The replace tool is used for replacing words or phrases. You input the text you are searching for in 'find what', and then type on where it is written 'replace with', the word, phrase or special marks you want to use for replacement.

With the more button, you can specify more search parameters. For instance, you can format the word you are going to replace with and change the font, paragraph formatting, and tabs.

Let us say you have a 1,000-page document and it contains the word Africa, which you want to bold and underline. Under 'replace with', you can type Africa, then click on more, select format and click on the font.

Then set your attributes, which are bold and underline. After that, click on 'find next.' Once the word is found, you can then replace each instance one by one but of course, using replace all will be much easier.

The Go to Command

Go to – The 'go to' command can be used to take you to any of the following; Page, Section, Line, Bookmark, Comment, Footnote, Endnote, Field, Table, Graphic, Equation, Object, and Heading.

This means that if you want to access a certain page, like page 150, just go to 'edit and click on 'go to', then 'go to page', and type the page number. Instead of having to scroll, you will be taken to that specific page.

This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.

© 2012 Patrick Kamau


stuti mohanty. on July 23, 2019:

now a 2007, and most important to 2010, 2013& 2016, 2017, 2018& 2019 in all versions are very important of me

Please, send me Please

Manu Sorout on October 21, 2018:

Its really very informative and thanks for for all this

Ismail Bundiwala on September 21, 2018:

it is usefull but i want more options of it

pankaj on July 23, 2017:

reconvert option not define

Patrick Kamau (author) from Nairobi, Kenya on March 12, 2013:

thanks dayana, thanks for reading and comment. I am working hard to bring the best to you, and for free.

dayana on March 12, 2013:

comments to Patkay, pull up ur socks and your word is welcoming

Patrick Kamau (author) from Nairobi, Kenya on July 22, 2012:

smga22, thanks for reading and commenting. The vote is much welcome and encouraging.

smga22 from Dhaka, Bangladesh on July 21, 2012:

Lots of good information in this article. Voted uP!

Patrick Kamau (author) from Nairobi, Kenya on July 16, 2012:

Thanks topquark for reading and commenting. Glad that you stopped by and found this useful.

topquark from UK on July 16, 2012:

Useful information. Thanks.