Using The Edit Menu in Microsoft Word 2003
The Edit Menu of MS Word
Edit Menu of Ms Word 2003
The edit menu contains some important features that you need to know. Like its name suggests, the edit menu will be basically used to make some editing on your document. These are the features you are going to encounter when using the edit menu.
Undo – This tool is useful especially when you mess with your document and you want to go back to a previous state. For instance if you happen to delete a text and you want it back, just click on edit and then select undo.
You can also make use of the short cut Ctrl + Z key combination. Else use the short cut icon located on the standard toolbar.
Redo, Cut, and Copy Commands
Redo – This command is used to reverse the changes made by the undo command. For example, if you have deleted some information and you want it back, you will use the redo command.
Cut – used to extract contents (object or text) of your document and place it on the clipboard. These contents can then be pasted somewhere else or discarded.
Copy – this command can be used for duplicating your contents, unlike the cut command, once you copy, the original document is left in place. After copying, the contents are again taken to the clipboard. The copied contents can then be pasted on the desired place.
Paste, Office Clipboard, and Paste Special Commands
Paste – This command is used for placing the contents you have cut or copied to where you want. For example, I can cut my second paragraph and paste it to be the last. I will simply highlight, go to edit and click on copy. Then I will click on where I want to have the contents and then go to edit and click on paste. Short cut for pasting is Ctrl + V, or you right click on where you are pasting and select paste.
Office clipboard – it holds the contents that have either been cut or copied. It is capable of holding 24 multiple text and graphical items.
These contents can then be organized according to how you want them to be. To use any content on the clipboard, just click on where you want to have it then on the office clipboard, click on the contents you want to use. They will be pasted automatically on where the blinking cursor is located.
Paste special – This command is used for special or advanced pasting whereas the inserted contents will have a special formatting that you will select.
The Clear, Select All, and the Find Commands
Clear – There are two types of clear commands, one for clearing (removing) selected formats and the other for clearing (erasing) selected contents.
Select all – this is a very important command for selecting all contents. Its shortcut is the use of Ctrl + A keys on your keyboard.
Find – This is like the Google of Microsoft word. This command is used for searching for words and text phrases within your document. Simply type the word or phrase you want to find and hit the find next button. If the item you are looking for is found, it will be highlighted. If not found, you will be alerted.
Replace – The replace tool is used for replacing words or phrases. You input the text you are searching on find what, and then type on where it is written replace with, the word, phrase or special marks you want to use for replacement.
On more button, you can be able to specify more search parameters. For instance, you can format the word you are going to replace with and give effects like font, paragraph, tabs and language formats.
Let us say you have a 1,000 paged document and it contains the word Africa which you want to bold and underline. The procedure will be to use the replace tool to find the word Africa and on the replace with text area, you type the same word, then click on more, select format and click on font.
Then set your attributes, that is bold and underline. After that click on find next. Once the word is found, you can then replace one by one but of course using replace all will much easier.
Go to Command
Go to – go to command can be used to take you to any of the following; Page, Section, Line, Bookmark, Comment, Footnote, End note, Field, Table, Graphic, Equation, Object and Heading.
This means if you want to access a certain page like page 150, just go to edit and click on go to, specify go to page and type the page number. So, instead of scrolling, you will be taken to that specific page.
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© 2012 Patrick Kamau