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View Menu in MS Word 2003

Patrick, a computer technician, is a dedicated writer who wishes to make the world better by informing individuals who seek more knowledge.

MS Word 2003 View Menu

We have already covered about using the file and edit menus of Microsoft Office Word 2003. In this back to basics tutorial, we are going to have a look at using the view menu of Microsoft Office Word 2003.

It is important to note that newer versions of Microsoft Office Word have emerged. They contain more advanced and user-friendly features. This tutorial, however, is intended for those who are still using the older versions of Microsoft Office programs. The knowledge you get here can also apply in many areas of the newer applications that have been developed. You can check for more of my articles relating to the newer software in use.

The view menu is the third one from the left. It also consists of some very useful commands that we use to edit and modify our text documents.

Document Viewing

Microsoft Office Word comprises of a number of tools that will help you view the document you are working on with different views or ways.

The View Menu

The View Menu

The Normal View

Normal View: You use the normal view for typing, editing, and formatting of your text. This mode simplifies the layout of the page making it possible to type and edit your document quickly and with ease.

Web Layout: This layout view is commonly used when creating a webpage or documents that will be viewed on the screen.

The Print Layout Option

Print Layout: The print layout is used to display how work will appear on the printed page. You can also use this view for working with columns, adjusting margins and editing headers and footers.

Reading Layout: This view is optimized to give you the best document reading view with greatly reduced eye strain. Distracting elements are removed from this view mode. Important tools are made readily available like the find and research tool.

You can switch between document map and thumbnails easily. The best feature I like about using the reading layout is that clicking on a word; thesaurus pops up on the left.

Outline View and Task Pane

Outline view: The outline view is good for editing your document for example when you are moving, copying and reorganizing text. This can be achieved by dragging the headings to the new position.

Task pane: It is a dockable dialog window that provides access to certain commands and enables you to gather information or modify your document. To turn it on, click on view task pane and the same way to turn it off.

The Toolbar

The Toolbar

The Toolbars and the Ruler

Toolbars: This tool is used to turn on and off the toolbars. Depending on the document you are working on, you can be able to display only the toolbars you want. This will be achieved by going to view > toolbars and then you click on the toolbar you want to display.

Ruler: You can use this command to show or hide the Microsoft Office Word ruler.

Document Map and Thumbnails

Document map: The act of selecting the document map pops up a separate pane on the left. This window pane displays a list of headings and pages on your document

Thumbnails: When you select thumbnails, the pages you have are displayed on the left. To jump to a specific page, you click on the thumbnail image representing that page.

Header and Footer: This tool is used to create, view and edit page headers and footers. A header is anything that appears at the very top of your page and footer will be anything that appears at the very bottom of your page for example page numbers.

When you select the header and footer option, the main page is made inactive until you close the header and footer. After typing your header, you should scroll down to the footer.

Footnotes: It is used for viewing the footnotes that you have in your document.

Zooming the Page

Full screen: Use this feature to make your word document occupy the whole screen hiding all the toolbars.

Zoom: The zoom tool can be used to zoom your page to a certain percentage, page width or too many pages.

The Zoom Options

The Zoom Options

This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.

© 2012 Patrick Kamau


Ritesh on October 04, 2016:

Cooll... It is realy useful... 2 all

Misba Vahora on August 24, 2015:

Thanks a lot...

Patrick Kamau (author) from Nairobi, Kenya on July 22, 2014:

Thanks a lot for the vote and the comment. All the best.

Lynn Jones from USA on July 21, 2014:

Another great hub on MS 2003 Voted up/plus. 72121411p lyns

Patrick Kamau (author) from Nairobi, Kenya on May 26, 2013:

iguidenetwork, thanks for approving the material I have provided here for others. I am glad you liked it. Thanks for the visit.

iguidenetwork from Austin, TX on May 24, 2013:

This is a really educational hub. It may be self-explanatory, but those who are still having no idea/confused will thank you for your hub. Up and useful.

Patrick Kamau (author) from Nairobi, Kenya on May 23, 2013:

Thanks for reading and learning something out of this tutorial. I hope you will check the others too.

farid ahmed on May 23, 2013:


Patrick Kamau (author) from Nairobi, Kenya on August 06, 2012:

Thanks Peter. I am glad you liked it.

Peter R K on August 04, 2012:

Thanks Parto.. you are doing a great job

Patrick Kamau (author) from Nairobi, Kenya on July 27, 2012:

symooh, I will surely do that. I am educating everyone, those who don't know anything and those who know a lot about computers. Thank you for reading and commenting.

symooh on July 27, 2012:

pato go ahead with others

Patrick Kamau (author) from Nairobi, Kenya on July 27, 2012:

I totally agree with you dwachira. The view menu is very important when formatting word documents. I am glad you liked the tutorial. Thanks for the vote and share.

Danson Wachira from Nairobi, Kenya on July 27, 2012:

One of my favorite options on View menu is the Header and footer options. I like creating my documents having a customized footer, it makes it look more professional. This is a very useful tutorial especially for anyone who want to get hands on skills in computer applications. Voted up, useful and shared.