View Menu in Ms Word 2003
Ms Word 2003 View Menu
We have already covered about using the file and edit menus of Microsoft Office Word 2003. In this back to basics tutorial, we are going to have a look at using the view menu of Microsoft Office Word 2003.
It is important to note that newer versions of Microsoft Office Word have emerged. They contain more advanced and user-friendly features. This tutorial, however, is intended for those who are still using the older versions of Microsoft Office Programs. The knowledge you get here can also apply in many areas of the newer applications that have been developed. You can check for more of my articles relating to the newer software in use.
Menus in Microsoft Word 2003
The view menu is the third one from the left. It also consists of some very useful commands that we use to edit and modify our text documents.
Microsoft Office Word comprises of a number of tools that will help you view the document you are working on with different views or ways.
Accessing the View Menu
The Normal View
Normal View: - you use the normal view for typing, editing, and formatting of your text. This mode simplifies the layout of the page making it possible to type and edit your document quickly and with ease.
Web Layout: - This layout view is commonly used when creating a webpage or documents that will be viewed on the screen.
The Print Layout Option
Print Layout: - the print layout is used to display how work will appear on the printed page. You can also use this view for working with columns, adjusting margins and editing headers and footers.
Reading Layout: - this view is optimized to give you the best document reading view with greatly reduced eye strain. Distracting elements are removed from this view mode. Important tools are made readily available like the find and research tool.
You can switch between document map and thumbnails easily. The best feature I like about using the reading layout is that clicking on a word; thesaurus pops up on the left.
Outline View and Task Pane
Outline view: - The outline view is good for editing your document for example when you are moving, copying and reorganizing text. This can be achieved by dragging the headings to the new position.
Task pane: - It is a dockable dialog window that provides access to certain commands and enables you to gather information or modify your document. To turn it on, click on view task pane and the same way to turn it off.
Accessing the Toolbar
The Toolbars and the Ruler
Toolbars: - this tool is used to turn on and off the toolbars. Depending on the document you are working on, you can be able to display only the toolbars you want. This will be achieved by going to view > toolbars and then you click on the toolbar you want to display.
Ruler: - You can use this command to show or hide the Microsoft office word ruler.
Document Map and Thumbnails
Document map: - The act of selecting the document map pops up a separate pane on the left. This window pane displays a list of headings and pages on your document
Thumbnails: - When you select thumbnails, the pages you have are displayed on the left. To jump to a specific page, you click on the thumbnail image representing that page.
Header and Footer Option
Header and Footer: - This tool is used to create, view and edit page headers and footers. A header is anything that appears at the very top of your page and footer will be anything that appears at the very bottom of your page for example page numbers.
When you select the header and footer option, the main page is made inactive until you close the header and footer. After typing your header, you should scroll down to the footer.
Footnotes: - It is used for viewing the footnotes that you have in your document.
Zooming the Page
Full screen: - Use this feature to make your word document occupy the whole screen hiding all the toolbars.
Zoom: - The zoom tool can be used to zoom your page to a certain percentage, page width or too many pages.
The Zoom Options
Header and Footer
Are You Good at Inserting Headers and Footers?
This article is accurate and true to the best of the author’s knowledge. Content is for informational or entertainment purposes only and does not substitute for personal counsel or professional advice in business, financial, legal, or technical matters.
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© 2012 Patrick Kamau