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How to Create Email Template on Lotus Notes Mail 8.5 and Other Versions


Creating Emails You Can Use Over Again In Lotus Notes

Say you want to write an email, save it, and use that content for repeating mailings over and over again without retyping. What would you do so you don't have to write the mail again and again? That's easy! Create an email template using Lotus Notes Stationery. Stationery is a way of making an email that you can save for the purposes of sending over and over again to different recipients either immediately or over the course of time. Say, just for example, that you get tons of emails from random people you don't know to ask " How Do I Save a Specific Email so that I Can send Over and Over Without Retyping?" Instead of constantly re-typing and sending:

Thank you for your inquiry! There are ways on Lotus Notes version 8.5 (and other versions) to create what is called 'stationery' which acts as a pre typed, permanent copy of an email that you can send over and over again to different recipients

You can instead create pre-typed messages that you can access and send without having to redo the whole email.

Here's how it is done. This works best on Lotus 8.5 but probably will work just as well or close to just-as-well, on other Lotus versions

Creating an email you can use over again in Lotus Notes is easy enough to do.

Lotus Notes Poll

Open Your Lotus Notes Mail

Simple enough... open your Lotus Notes so that you are on the home screen (if you haven't done this already)

Enter the Mail Screen

From your home screen click "Mail"

Now you are on the screen where you can see all of your emails, inbox, etc.

Creating Your Lotus Notes Template You Can Use The Same Email Copy Every time for multiple recipients

Creating Your Lotus Notes Template You Can Use The Same Email Copy Every time for multiple recipients

To Create Stationery Go Into Stationary Mode

On the left side of your screen, a pane/window should be open that lists a bunch of options you can view (inbox, drafts, sent, follow up, etc) click TOOLS then click STATIONERY

Look For New Stationery So You Can Start The New Lotus Template

You will see a new view. Somewhere between the left side of the computer screen and the center of the computer screen (and a couple inches down from top of the monitor screen) you will see a button/drop-down arrow that reads NEW STATIONERY. Click on the drop-down arrow

Choose The Style of Your Lotus Template

Now you can choose two different stationery styles. One is "Message" and the other is "Personal".

"Personal" allows you to personalize your stationery with custom header, signature lines, etc. Click on it and you'll see what I mean.

"Message" is less personal and more generic (actually I tend to use this one)

Continuation of 1st Poll Above....

Choose Which Is Better For You Message or Personal On Lotus

Click on either one that you want "MESSAGE" or "PERSONAL"

Enter Your Lotus Template/Stationary

OK, now start typing. Enter all the relevant information you want to continuously send out as an email.

Once this is entered click SAVE.

Name Your Lotus Template/Stationary

You'll then be prompted to name the template, go ahead and name it. This name is how it will appear next time you go to select it from your other templates/stationary

Now to Open or Access Your Stationery/Lotus Template

I typically access my template (ie email copy, boilerplate, stationery, email copy, etc) from the same screen as my inbox. Enter your inbox and look to the left of the screen.

Find "TOOLS" then click on it, then click on "STATIONERY" and from there select which stationery you want to send.

Don't forget that you can also modify this stationery prior to sending and/or add or delete as much information as you want. Any modifications you make after you open the stationary and send it will not affect the permanent stationery. The only way you can change that is if you are in the edit mode.

Now You Have Learned How to Create an Email Stationary

Thanks so much for reading, I hope that you now know how to create an email copy that you can open, modify and send to various users over and over without having to retype the whole mail

Quick Question


Again Hope That Helped You To Troubleshoot Your Lotus Notes

Thanks again for stopping by! Please be sure to read some more of my articles. I love writing various "how-to" posts that help you to troubleshoot and fix a variety of problems you may be having.

Hope to see you again soon

© 2013 TurtleDog


TurtleDog (author) on March 03, 2016:


Guest on March 02, 2016:

It's spelled "Stationery".

TurtleDog (author) on September 09, 2013:

Thanks NellRose ! You are awesome

Nell Rose from England on September 09, 2013:

For someone like me who sits there scratching her head at stuff like this, this is great news! lol! bookmarked for further reference, thanks!