How to End a Letter: Appropriate and Inappropriate Closings

Updated on August 23, 2016

How to End a Letter or Email

One thing people struggle with when writing letters is how to sign off properly. This task can be even more difficult if you're writing in English but it's not your native language. Which words come together to strike just the right tone?

Whether the letter is informal or formal, business or personal, it is important to find the perfect ending for your communication. Here, you will find examples of closing words and sentences with which you can conclude your letter suitably, with separate examples for business and personal styles.

The Purpose of the Closing Sentence

The words you use at the end of your communication should confirm a connection and clarify the purpose of your letter.

  • For some people, the last sentence is used to simply repeat the most important points of the communication.
  • For others, it is an opportunity to give an instruction or a call to action.
  • You may want to express thanks or appreciation.
  • Your ending might be an invitation to continue the relationship in the future, in general or at a specific date and time.
  • Still others might want to conclude with an expression of feeling.

In the next section, you'll find some good examples of ways to end both formal and informal letters.

Q: Can I be less formal in email?

A: In a professional setting, all email should be just as professional and formal as a letter would be.

Examples of Formal Closing Sentences

The following examples are very common last sentences that can be used in letters. It is up to you to determine which one most clearly expresses what you are trying to say.

  • If you have any further questions, please do not hesitate to contact me.
  • I await your reply with interest.
  • We look forward to building a strong business relationship in the future.
  • I look forward to our meeting on the 7th of October.
  • Thanks for your extremely helpful attention to this matter.
  • Thanks again for your attention, consideration, and time.
  • We look forward to hearing from you.
  • It's always a pleasure doing business with you.
  • Thanks again for sharing your expertise in this matter.
  • I am looking forward to getting your input on this issue.
  • Looking forward to our successful partnership.

Example Endings for an Informal Letter:

  • I can't wait to hear from you.
  • I am looking forward to seeing you again.
  • See you soon.
  • Let me know what your plans are.
  • I hope to be hearing from you soon.
  • Send my love to __________.
  • Give my regards to __________.
  • I hope you are doing well!
  • With affection (With all my love, or With love and kisses).

What Is an Inappropriate Way to Close a Letter?

If you conclude a business letter with an informal, too-personal sign-off (or if you suddenly become stiff and businesslike at the end of a personal note), this may leave your reader feeling confused.

It's best to retain the same tone (either formal or informal) throughout your entire communication, from the first all the way to the last word!

Q: Should I sign my letter with "best"?

A: "Best" is often the best way to finish a letter.

Sign-Offs and Signatures

The actual ending of a letter is pretty easy, especially for the formal business letter. Here are some useful examples of how to successfully sign-off just above your signature.

Examples of How to Sign off on a Business/Formal Letter

Best,
A short, sweet, and safe way to sign off. Many experts agree that "Best" is the best way to go. You can extend it to say "All the best" or "Best regards."

Cheers,
A slightly British-sounding sign-off which conveys friendly cheer but may also allude to drinking alcohol, which might be a bit too informal for some.

Faithfully (or Faithfully yours),
Adds a touch of loyalty but might also come across as a bit too zealous.

Hope this helps,
If you're trying to help someone or offering advice, this might be the perfect closer.

Looking forward,
Conveys a pleasant, casual assurance of continued relationship.

Regards,
Indicates professionalism and respect. You can make it more emotional with "Warm regards," but "Warmest regards" might be a little too warm for a professional letter.

Respectfully,
A nice and somewhat deferential way to end the letter.

Sincerely,
The most common and benign closer.

Thanks (or Thanks again),
Use this if you haven't already fully expressed your gratitude.

Warmly,
A nice but not over-the-top touch of emotion; probably best when you have already met the person face-to-face at least once.

With anticipation,
If your letter's main purpose was to make a plan or set up an appointment, this may be the way to go.

Q: Should I use an emoticon?

A: Only with friends, and never in business!

Examples of How to Conclude an Informal Letter

Here, you can say basically whatever you desire. Here are some common informal letter goodbyes:

  • Adios, (whether or not you speak Spanish, a warm way to end the letter)
  • Always and forever,
  • Best regards, (this works for both formal and informal writing)
  • Best wishes,
  • Ciao,
  • Emoticons (smiley faces, :-), etc.,
  • High five,
  • Hugs,
  • Kindest regards,
  • Lots of love,
  • Love,
  • Missing you,
  • See you around,
  • Ta ta!
  • Take it easy,
  • XOXO,
  • Yours (or Yours truly—a bit too personal for most professional communications, but fine for intimate relationships).

Comments

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    • profile image

      gvargas 6 days ago

      Great tips! I just used one of the examples of how to sign off today in an email.

    • profile image

      LoKesha Killingworth 11 days ago

      Gratitude, I truly appreciate you sharing tips on how to write a closing and signature as well as tutorial

    • profile image

      Durgesh 7 weeks ago

      Very nice for students

    • profile image

      Mazdak 7 weeks ago

      Thanks a lot for your help. I have seen a following closing sentence :

      Your prompt reply will be highly appreciated....... Is it true?

    • profile image

      Little one 2 months ago

      This really helped when I was writing an essay. Thank-you!

    • profile image

      Priya 2 months ago

      Love this ,helps a lot

    • profile image

      Manu 3 months ago

      aaisha]

      i love you

    • profile image

      Aaisha 3 months ago

      I was great learning this....

    • profile image

      Manu 4 months ago

      Work is worship

    • profile image

      quasain khan , goa 5 months ago

      Help full but i can do better

    • profile image

      Sonya 5 months ago

      Do you say " sincerely yours or yours sincerely" and why is that?

    • profile image

      Random Person 6 months ago

      Thanks! This really helps me write letters to teachers while seeming formal and business-like! My teachers are impressed, and I really recommend this to increase your language skills.

    • profile image

      Te letter writer 7 months ago

      good website very helpful

      Best

    • profile image

      AKSHAJ 7 months ago

      Gooooid helps in papers and exams

    • profile image

      Jta 7 months ago

      wow, the only thing that I would say is that you missed a scholar ending. (simple). but other than that... perfection!

    • profile image

      Thot 8 months ago

      Wow, actually helped me get an A in my assessment.

    • profile image

      MAM 8 months ago

      This is really good. Thanks!

    • profile image

      tammanna singh 9 months ago

      thanks a lot it really helped me in my assignment

    • profile image

      Student 9 months ago

      It's really helpful.thank u very much.

    • profile image

      Chanel hunter 11 months ago

      Really 0pened my eyes

    • profile image

      student 11 months ago

      Thanks! this helped me allot

    • profile image

      Moksha 11 months ago

      It helps me a lot

    • profile image

      Random student who needs help ending letter 13 months ago

      Thank you so much. This really helped me with an assignment I have to do for English. Again thank you so much!

    • profile image

      Miko 13 months ago

      Thanks alot for your guidance in closing formal and informal letters. It much helps especially for me that use English as my second languange. Best regards.

    • profile image

      June 13 months ago

      Thank you. This helps. :)

    • profile image

      stud 14 months ago

      good

    • profile image

      Edie 14 months ago

      very helpful...thanks

    • profile image

      jj 14 months ago

      its so easy thanks

    • profile image

      Reza farzin Saba 14 months ago

      Hello to those who helped to prepare such useful letter endings.

      All the best,

      Reza

    • profile image

      idsduge 15 months ago

      tahnk you for the sincerey

    • profile image

      Student 15 months ago

      I am Tin a 4th year student of STI college and I this is really a big help for me. Thankyousomuch, Just continue doin this.

    • profile image

      Cari 17 months ago

      Thanks a lot! It really helps

    • profile image

      merin sony nb 17 months ago

      thanks a lot for your valued infomation

    • profile image

      Dianne 18 months ago

      Very helpful...thanks a bunch!

    • profile image

      mahesh 18 months ago

      thanks for sharing

    • profile image

      Haz 19 months ago

      English is my second language, and we had to write a letter as an immigrant (the irony) and this really did help me so thank you very much.

    • profile image

      Yalda 19 months ago

      Thanks a lot

    • profile image

      Alexey 23 months ago

      This is very helpful.

    • profile image

      BIG ROB 24 months ago

      O YEAH!

    • profile image

      Andrew M Lissah 2 years ago

      Thanks very much for your advice.

    • profile image

      student 3 years ago

      Helps a lot

    • profile image

      Famous 4 years ago

      Wow good job

    • profile image

      student 5 years ago

      I am in the Kelley School of Business at IU Bloomington and trust me no one should use any of these endings for an actual business letter.

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