How to End a Letter: Appropriate and Inappropriate Closings

Updated on August 23, 2016

How to End a Letter or Email

One thing people struggle with when writing letters is how to sign off properly. This task can be even more difficult if you're writing in English but it's not your native language. Which words come together to strike just the right tone?

Whether the letter is informal or formal, business or personal, it is important to find the perfect ending for your communication. Here, you will find examples of closing words and sentences with which you can conclude your letter suitably, with separate examples for business and personal styles.

The Purpose of the Closing Sentence

The words you use at the end of your communication should confirm a connection and clarify the purpose of your letter.

  • For some people, the last sentence is used to simply repeat the most important points of the communication.
  • For others, it is an opportunity to give an instruction or a call to action.
  • You may want to express thanks or appreciation.
  • Your ending might be an invitation to continue the relationship in the future, in general or at a specific date and time.
  • Still others might want to conclude with an expression of feeling.

In the next section, you'll find some good examples of ways to end both formal and informal letters.

Q: Can I be less formal in email?

A: In a professional setting, all email should be just as professional and formal as a letter would be.

Examples of Formal Closing Sentences

The following examples are very common last sentences that can be used in letters. It is up to you to determine which one most clearly expresses what you are trying to say.

  • If you have any further questions, please do not hesitate to contact me.
  • I await your reply with interest.
  • We look forward to building a strong business relationship in the future.
  • I look forward to our meeting on the 7th of October.
  • Thanks for your extremely helpful attention to this matter.
  • Thanks again for your attention, consideration, and time.
  • We look forward to hearing from you.
  • It's always a pleasure doing business with you.
  • Thanks again for sharing your expertise in this matter.
  • I am looking forward to getting your input on this issue.
  • Looking forward to our successful partnership.

Example Endings for an Informal Letter:

  • I can't wait to hear from you.
  • I am looking forward to seeing you again.
  • See you soon.
  • Let me know what your plans are.
  • I hope to be hearing from you soon.
  • Send my love to __________.
  • Give my regards to __________.
  • I hope you are doing well!
  • With affection (With all my love, or With love and kisses).

What Is an Inappropriate Way to Close a Letter?

If you conclude a business letter with an informal, too-personal sign-off (or if you suddenly become stiff and businesslike at the end of a personal note), this may leave your reader feeling confused.

It's best to retain the same tone (either formal or informal) throughout your entire communication, from the first all the way to the last word!

Q: Should I sign my letter with "best"?

A: "Best" is often the best way to finish a letter.

Sign-Offs and Signatures

The actual ending of a letter is pretty easy, especially for the formal business letter. Here are some useful examples of how to successfully sign-off just above your signature.

Examples of How to Sign off on a Business/Formal Letter

Best,
A short, sweet, and safe way to sign off. Many experts agree that "Best" is the best way to go. You can extend it to say "All the best" or "Best regards."

Cheers,
A slightly British-sounding sign-off which conveys friendly cheer but may also allude to drinking alcohol, which might be a bit too informal for some.

Faithfully (or Faithfully yours),
Adds a touch of loyalty but might also come across as a bit too zealous.

Hope this helps,
If you're trying to help someone or offering advice, this might be the perfect closer.

Looking forward,
Conveys a pleasant, casual assurance of continued relationship.

Regards,
Indicates professionalism and respect. You can make it more emotional with "Warm regards," but "Warmest regards" might be a little too warm for a professional letter.

Respectfully,
A nice and somewhat deferential way to end the letter.

Sincerely,
The most common and benign closer.

Thanks (or Thanks again),
Use this if you haven't already fully expressed your gratitude.

Warmly,
A nice but not over-the-top touch of emotion; probably best when you have already met the person face-to-face at least once.

With anticipation,
If your letter's main purpose was to make a plan or set up an appointment, this may be the way to go.

Q: Should I use an emoticon?

A: Only with friends, and never in business!

Examples of How to Conclude an Informal Letter

Here, you can say basically whatever you desire. Here are some common informal letter goodbyes:

  • Adios, (whether or not you speak Spanish, a warm way to end the letter)
  • Always and forever,
  • Best regards, (this works for both formal and informal writing)
  • Best wishes,
  • Ciao,
  • Emoticons (smiley faces, :-), etc.,
  • High five,
  • Hugs,
  • Kindest regards,
  • Lots of love,
  • Love,
  • Missing you,
  • See you around,
  • Ta ta!
  • Take it easy,
  • XOXO,
  • Yours (or Yours truly—a bit too personal for most professional communications, but fine for intimate relationships).

Comments

    0 of 8192 characters used
    Post Comment

    • profile image

      adeeN 

      7 days ago

      This help me a lot thank u

    • profile image

      Kamlesh Kumar singh 

      5 weeks ago

      Simplymarry.com website par mera profile kamlesh I'd SMM 3219606 hei,esi website par sushma I'd SMF 3443312 se chatting 11/07/17 se 17/07/17 tak website par kiye mera whatsaap number mange main apna whatsaap number 7004749848 de diya eske baad simplymarry.com office number 01204468900 par call Kar puchha ki aapka member sushma se website par chatting ki gyee hei yeh member sahi hei ya glat hei teo unhone 100% sahi aadmi btaye, eske baad 18/07/17 se mere whatsaap par +447459129867 se massaging ki gyee Mere family history, business, gmail Sab mange main sahi sahi likhkar massage whatsaap par de diya,date 24/07/17 ko whatsaap par ek parsal gift bhejne ka parsal recipt ka massage diye or ek massage bhi likh Kar bheje jisme 30,000 pound parsal inbox me rakhne ki baat likhe jo apne hotel or sab kharch ke liye likhe 25/07/17 ko parsal India pahuchne ki jankari massage me diye,25/07/17 ko 918860681457 se 7004749848 par call aaya, mujhe btaya gya ki sushma shree united kingdom se ek parsal box bheji hei ye Delhi airport par aa gya hei, Aapko parsal parapt karne ke liye fair ka bhugtan 37500 rupya Karna hoga,tab aapke address par parsal jayega, massage ke madhyam se account no. 3990403216,central bank of India, ifs code 0284802 diye,main apne account no. 71400100088687 mbgb bihta Patna se check number 255144 ke dwara 37500 rupya rtgs 26/07/17 ko kiya, or main 8860681457 par call Kar btaya ki parsent me gulamalichak Pinax company apojit bihta Patna ka address par parsal bhej dijiye eske baad 27/07/17 ko mere gmail ash2951kamlesh@gmail.com par RBi ka mail diya,or call kar kha gya ki parsal inbox me 30,000 pound hei jiska India INR 25,14,900 hota hei, eske liye RBi ko 1,17,940 rupya dena hoga or gmail me ankit hei, espar main vishwash kar 27/07/17 ko chek no. 255145 ke dwara 1,17,940 rupya central bank of India 3990403216 if code cbin0284802 par rtgs kar diya.eske baad mere gmail par income tax ka mail 28/07/17 ko aaya jisme 5,76,900 rupya jma karne ko ankit hei, or 8860681457 se massaging ke madhyam se account number uplabdh karayee gyee or main mbgb bihta se check no. 255146 ke dwara 1,40,000 rupya central bank of India account number 3990403216 ifs code cbin0284802 me 29/07/17 ko,check no. 255148 ke dwara 1,40,000 rupya account number 3990403216 central bank of India ifs code cbin 0284802 me 31/07/17 ko, check no 255149 ke dwara 1,00,000 rupya account number 1439010162784 united bank of India ifs code utbi 0AZLH57 me 31/07/17 ko chek no 255150 ke dwara 1,00,000 rupya account number 3606585128 ifs code cbin0283121 central bank of India me 31/07/17 ko, check no. 255151 ke dwara 96900 rupya account number 1439010162807 ifs code utbi0AZLH57 me 31/07/17 ko Rtgs ke madhyam se bhugtan kiya, ye rupya refundebul btaya gya tha, punah 01/08/17 ko mere gmail ash2951kamlesh@gmail.com par ek mail aaya jisme 4,46,990 rupya jma karne ke liye likha tha or mere pass rupye bhi nhi tha,tab hme sandeh huaa, jankari ke liye CBI office Patna pahuch kar jankari liya teo mujhe bagal me cyber crime cell me bheja gya bha sab ghatna btaye teo kahne lage ki fake id hei or mujhe btaye ki ghatna karam thana me fir kijiye tab mere pass aaiye,main simplymarry.com ke number 1204468900 par call kar ghatna btaye teo mere mobile number ko kya set kar diye jiske Karan galat number btane laga or 1204468900 par call nhi jaye 02/08/17 ko bihta thana fir ke liye gya teo bha jo fir likhya gya usme khi simplymarry.com ka jikar nhi ki gyee, ek bhi account ka bibran fir me ulekh nhi karbayee gyee.or bihta thana fir no. 528/17 darj ki gyee,04/08/17 ko cyber cell cbi office gya,teo btaye ki gmail ka print out jakar thana me do, eske uprant thana me 04/08/17 ko RBI, income tax, Bank transfer mail ka print out Bihta thana me diya.eske baad simplymarry.com ke dwara sushma ka profile website se delete kar diye,07/10/17 ko mere saath marpit ki gyee, ye sab simplymarry.com ke chamche ke dwara kiya gya,abtak na teo mobile bale or account numbers bale ki girftari nhi huyee

    • profile image

      Good 

      6 weeks ago

      Nice

    • profile image

      Josephine 

      2 months ago

      Good but didn't actually understand anyways nice!

    • profile image

      Woah 

      2 months ago

      Not very helpful for me…

      Just saying...

    • profile image

      AHSAN 

      2 months ago

      I AM VERY GRATEFUL FOR.....

    • profile image

      Woah 

      2 months ago

      It was very helpful for my last minute revision.{^_^}

    • profile image

      COLOR COVE 

      2 months ago

      AMAZING TIPS

    • profile image

      gvargas 

      3 months ago

      Great tips! I just used one of the examples of how to sign off today in an email.

    • profile image

      LoKesha Killingworth 

      3 months ago

      Gratitude, I truly appreciate you sharing tips on how to write a closing and signature as well as tutorial

    • profile image

      Durgesh 

      4 months ago

      Very nice for students

    • profile image

      Mazdak 

      4 months ago

      Thanks a lot for your help. I have seen a following closing sentence :

      Your prompt reply will be highly appreciated....... Is it true?

    • profile image

      Little one 

      4 months ago

      This really helped when I was writing an essay. Thank-you!

    • profile image

      Priya 

      5 months ago

      Love this ,helps a lot

    • profile image

      Manu 

      5 months ago

      aaisha]

      i love you

    • profile image

      Aaisha 

      6 months ago

      I was great learning this....

    • profile image

      Manu 

      7 months ago

      Work is worship

    • profile image

      quasain khan , goa 

      8 months ago

      Help full but i can do better

    • profile image

      Sonya 

      8 months ago

      Do you say " sincerely yours or yours sincerely" and why is that?

    • profile image

      Random Person 

      9 months ago

      Thanks! This really helps me write letters to teachers while seeming formal and business-like! My teachers are impressed, and I really recommend this to increase your language skills.

    • profile image

      Te letter writer 

      9 months ago

      good website very helpful

      Best

    • profile image

      AKSHAJ 

      10 months ago

      Gooooid helps in papers and exams

    • profile image

      Jta 

      10 months ago

      wow, the only thing that I would say is that you missed a scholar ending. (simple). but other than that... perfection!

    • profile image

      Thot 

      11 months ago

      Wow, actually helped me get an A in my assessment.

    • profile image

      MAM 

      11 months ago

      This is really good. Thanks!

    • profile image

      tammanna singh 

      12 months ago

      thanks a lot it really helped me in my assignment

    • profile image

      Student 

      12 months ago

      It's really helpful.thank u very much.

    • profile image

      Chanel hunter 

      13 months ago

      Really 0pened my eyes

    • profile image

      student 

      14 months ago

      Thanks! this helped me allot

    • profile image

      Moksha 

      14 months ago

      It helps me a lot

    • profile image

      Random student who needs help ending letter 

      16 months ago

      Thank you so much. This really helped me with an assignment I have to do for English. Again thank you so much!

    • profile image

      Miko 

      16 months ago

      Thanks alot for your guidance in closing formal and informal letters. It much helps especially for me that use English as my second languange. Best regards.

    • profile image

      June 

      16 months ago

      Thank you. This helps. :)

    • profile image

      stud 

      16 months ago

      good

    • profile image

      Edie 

      17 months ago

      very helpful...thanks

    • profile image

      jj 

      17 months ago

      its so easy thanks

    • profile image

      Reza farzin Saba 

      17 months ago

      Hello to those who helped to prepare such useful letter endings.

      All the best,

      Reza

    • profile image

      idsduge 

      18 months ago

      tahnk you for the sincerey

    • profile image

      Student 

      18 months ago

      I am Tin a 4th year student of STI college and I this is really a big help for me. Thankyousomuch, Just continue doin this.

    • profile image

      Cari 

      20 months ago

      Thanks a lot! It really helps

    • profile image

      merin sony nb 

      20 months ago

      thanks a lot for your valued infomation

    • profile image

      Dianne 

      21 months ago

      Very helpful...thanks a bunch!

    • profile image

      mahesh 

      21 months ago

      thanks for sharing

    • profile image

      Haz 

      21 months ago

      English is my second language, and we had to write a letter as an immigrant (the irony) and this really did help me so thank you very much.

    • profile image

      Yalda 

      22 months ago

      Thanks a lot

    • profile image

      Alexey 

      2 years ago

      This is very helpful.

    • profile image

      BIG ROB 

      2 years ago

      O YEAH!

    • profile image

      Andrew M Lissah 

      2 years ago

      Thanks very much for your advice.

    • profile image

      student 

      3 years ago

      Helps a lot

    • profile image

      Famous 

      4 years ago

      Wow good job

    • profile image

      student 

      5 years ago

      I am in the Kelley School of Business at IU Bloomington and trust me no one should use any of these endings for an actual business letter.

    working

    This website uses cookies

    As a user in the EEA, your approval is needed on a few things. To provide a better website experience, turbofuture.com uses cookies (and other similar technologies) and may collect, process, and share personal data. Please choose which areas of our service you consent to our doing so.

    For more information on managing or withdrawing consents and how we handle data, visit our Privacy Policy at: https://turbofuture.com/privacy-policy#gdpr

    Show Details
    Necessary
    HubPages Device IDThis is used to identify particular browsers or devices when the access the service, and is used for security reasons.
    LoginThis is necessary to sign in to the HubPages Service.
    Google RecaptchaThis is used to prevent bots and spam. (Privacy Policy)
    AkismetThis is used to detect comment spam. (Privacy Policy)
    HubPages Google AnalyticsThis is used to provide data on traffic to our website, all personally identifyable data is anonymized. (Privacy Policy)
    HubPages Traffic PixelThis is used to collect data on traffic to articles and other pages on our site. Unless you are signed in to a HubPages account, all personally identifiable information is anonymized.
    Amazon Web ServicesThis is a cloud services platform that we used to host our service. (Privacy Policy)
    CloudflareThis is a cloud CDN service that we use to efficiently deliver files required for our service to operate such as javascript, cascading style sheets, images, and videos. (Privacy Policy)
    Google Hosted LibrariesJavascript software libraries such as jQuery are loaded at endpoints on the googleapis.com or gstatic.com domains, for performance and efficiency reasons. (Privacy Policy)
    Features
    Google Custom SearchThis is feature allows you to search the site. (Privacy Policy)
    Google MapsSome articles have Google Maps embedded in them. (Privacy Policy)
    Google ChartsThis is used to display charts and graphs on articles and the author center. (Privacy Policy)
    Google AdSense Host APIThis service allows you to sign up for or associate a Google AdSense account with HubPages, so that you can earn money from ads on your articles. No data is shared unless you engage with this feature. (Privacy Policy)
    Google YouTubeSome articles have YouTube videos embedded in them. (Privacy Policy)
    VimeoSome articles have Vimeo videos embedded in them. (Privacy Policy)
    PaypalThis is used for a registered author who enrolls in the HubPages Earnings program and requests to be paid via PayPal. No data is shared with Paypal unless you engage with this feature. (Privacy Policy)
    Facebook LoginYou can use this to streamline signing up for, or signing in to your Hubpages account. No data is shared with Facebook unless you engage with this feature. (Privacy Policy)
    MavenThis supports the Maven widget and search functionality. (Privacy Policy)
    Marketing
    Google AdSenseThis is an ad network. (Privacy Policy)
    Google DoubleClickGoogle provides ad serving technology and runs an ad network. (Privacy Policy)
    Index ExchangeThis is an ad network. (Privacy Policy)
    SovrnThis is an ad network. (Privacy Policy)
    Facebook AdsThis is an ad network. (Privacy Policy)
    Amazon Unified Ad MarketplaceThis is an ad network. (Privacy Policy)
    AppNexusThis is an ad network. (Privacy Policy)
    OpenxThis is an ad network. (Privacy Policy)
    Rubicon ProjectThis is an ad network. (Privacy Policy)
    TripleLiftThis is an ad network. (Privacy Policy)
    Say MediaWe partner with Say Media to deliver ad campaigns on our sites. (Privacy Policy)
    Remarketing PixelsWe may use remarketing pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to advertise the HubPages Service to people that have visited our sites.
    Conversion Tracking PixelsWe may use conversion tracking pixels from advertising networks such as Google AdWords, Bing Ads, and Facebook in order to identify when an advertisement has successfully resulted in the desired action, such as signing up for the HubPages Service or publishing an article on the HubPages Service.
    Statistics
    Author Google AnalyticsThis is used to provide traffic data and reports to the authors of articles on the HubPages Service. (Privacy Policy)
    ComscoreComScore is a media measurement and analytics company providing marketing data and analytics to enterprises, media and advertising agencies, and publishers. Non-consent will result in ComScore only processing obfuscated personal data. (Privacy Policy)
    Amazon Tracking PixelSome articles display amazon products as part of the Amazon Affiliate program, this pixel provides traffic statistics for those products (Privacy Policy)