How to End an Email: A List of Sign-Offs for Every Situation

Updated on December 9, 2018
Sammendoran profile image

Sam handles a lot of email correspondence and strives to always have the perfect closing.

Do you ever finish writing a quick message only to get stuck for 10 minutes thinking, “How should I sign my email?” I know I do. A proper email closing, also known as a valediction, valedictory close, or complimentary close, is the last part of an email a person reads before your name and can make or break their attitude in response. Whether you just realized you’ve been using the same email sign-off for 10 years and need a change, you accidentally gave a “thanks” in response to an email about your cousin’s impending divorce, or you’re just not happy with a plain old “thanks” or “sincerely,” this list should give you some new ideas.

Tips on Choosing the Perfect Closing Sign-Off

If you already have an email signature or closing that includes your name and contact information, you might wonder if a valediction is necessary at all. And indeed, in many situations you can go with just your name or initials, especially if your contact information will appear right below it. However, if you included a salutation (e.g., “Hello”, “Hey”, or “Dear”), you should also include a valediction to close the email. If you are having a hard time deciding, pick something that stands out to you and that won't be out of place in the relationship you have with the recipient. Try to stay close to the tone of the email. A good rule of thumb is to choose something you would be comfortable saying in person.

Classic Email Sign-Offs

  1. - [Your name or initials] (ideally followed by a digital signature and contact information)

  2. Sincerely

  3. Thanks

  4. Thanks again

  5. Best

  6. Love

  7. Cheers

  8. Warmly

  9. Looking forward to your reply

  10. Regards

  11. Take Care

Tip

Choose a closing word or phrase that matches the tone of the email.

Formal Email Closings

  • Fond regards

  • Sincerely yours

  • Cordially

  • Kind regards

  • Respectfully yours

  • Yours sincerely

  • Yours respectfully

  • Cordially yours

  • With sincere gratitude and appreciation

  • Very respectfully
  • Best regards

Advice for Formal Closings

If you’re writing to a boss or colleague you know well, choose a professional business closing, but don’t choose anything too formal. Reserve formal closings for doing business with people you are not yet familiar with.

How to End a Business Email Professionally

  1. Best regards

  2. Thanks for your consideration

  3. Kindest regards

  4. I await your reply with interest

  5. With anticipation

  6. Many thanks

  7. Cheers

  8. Respectfully

  9. Keep in touch

  10. I’ll circle back

  11. Good luck

  12. Hope to hear from you soon

  13. Stay tuned

  14. Emphatically

  15. Keep me posted

  16. Looking forward to it

  17. Good work

  18. Solid work

  19. Great working with you

  20. Keep up the good work

  21. Feel free to give me a call

  22. Hoping you can work me in

  23. Hope this helps

  24. Let me know if you have any questions

  25. Let me know what you think

  26. Let me know soon

  27. I’ll let you know soon

  28. Xx [Your name] (e.g. Xx Sam Mendoran)

Tip for Writing Business Emails

Stick to the point when writing business communications. The recipient probably deals with a lot of emails every day, so end the email with a call to action (usually, ask for their reply), and close it professionally. Remember, make it short and sweet.

How to Close an Email to a Client

Never end an email to a client with "Let me know how I can help." It may seem innocent and accommodating, but clients will feel overwhelmed because they've hired you to do the job and come up with the ideas. Your clients are BUSY people, so don't ask them what they want...tell them what you plan on doing and ask if that plan sounds good to them.

By suggesting a next step, you are moving your client forward in the process, which gives them a sense that you're working hard to complete the project on time or even ahead of schedule, AND you are taking the pressure off of them to decide what to do next.

Informal Ways to End an Email to a Colleague

  1. Wish you were here

  2. See you soon

  3. Be well

  4. Ciao

  5. Can’t wait to hear from you

  6. Hope all is well

  7. Talk soon

  8. Very truly yours

  9. Yours

  10. Your friend

  11. Your pal

  12. Your [relation to recipient]

  13. All the best

  14. Best wishes

  15. Take care

  16. Fond regards

  17. Hugs

  18. Aloha

  19. Hasta La Vista

  20. See you around

  21. Peace and love

  22. Take it easy

  23. Peace be with you

  24. Blessings

  25. Our thoughts are with you

  26. Hoping for your continued blessings

  27. Until next time

  28. Safe travels

  29. Rock on

  30. Talk to you later (ttyl)

  31. Tata for now (ttfn)

  32. You’re the best

  33. Later

Tip for Getting a Quick Response

If you are hoping for a response or follow-up, pick a closing that indicates your interest, and use the sentences just before closing to give them a clue as to what type of response you are hoping for.

How to Close a Thank You Email

  1. Thank you

  2. Thanks for your help

  3. Thanks very much

  4. Thanks for your time

  5. Thanks for pointing me in the right direction

  6. Thanks in advance

  7. Thanks for your consideration

  8. Can’t thank you enough

  9. It was a pleasure doing business with you

  10. Thanks a million

  11. I appreciate your time

  12. With appreciation

  13. Much appreciated

  14. Happy to help

  15. Let me know if you need anything

  16. Let me know what else I can do

  17. Let me know what looks good

  18. Let me know what looks interesting

  19. Stay Awesome

  20. You rock

  21. Rock and roll

  22. At your service

  23. You’re the best

  24. Good job

  25. With gratitude

  26. Undying gratitude

  27. Everlasting gratitude

Tip

If you are thankful, make sure they know it in the body of the email. The closing should reiterate the fact.

Casual and Funny Email Sign-Offs

Only use these if you and the person you're emailing have a close and friendly relationship. These should not be used for formal emails to clients.

  1. May the Force be with you
  2. Live long and prosper

  3. Only you can prevent forest fires

  4. These aren’t the droids you’re looking for

  5. Constant vigilance!

  6. Do, or do not

  7. Just my two cents

  8. Don’t let the bedbugs bite

  9. From the mind of a genius

  10. Peace out

  11. I’ll be back

  12. See ya later

  13. Later alligator

  14. Winter is coming

  15. Watch your back

  16. Remember the Alamo

  17. Stay hydrated

  18. To infinity and beyond

  19. Hakuna matata

  20. Keep on keepin’ on

  21. Stay strong

  22. Signing off for now

  23. That’s all for now

  24. Cheerio

  25. Eat your veggies

  26. Carpe Diem

  27. Onward and upward

  28. Take Care, Comb your hair

  29. May I always live to serve you and your crown

  30. Power to the people

  31. Stopping, Dropping, and Rolling

  32. “No trees were killed to send this message, but a large number of electrons were terribly inconvenienced.” (h/t Neil deGrasse Tyson)

Tip: People often respond to a silly sign-off with a silly sign-off of their own. Be prepared!

Email Closings for Business Events or Professional Occasions

  1. Happy holidays
  2. Hope you can make it
  3. Happy New Year
  4. Merry Christmas
  5. Joy and happiness
  6. Laughing all the way
  7. Enjoy your holiday
  8. Enjoy your vacation
  9. Enjoy your weekend
  10. Enjoy your [day of the week]
  11. Have a good one
  12. Have a good time
  13. Have a good day
  14. Have a great day
  15. Stay safe
  16. Hope you feel better soon
  17. Get well soon
  18. Sending you good vibes
  19. Glad you had a good time
  20. Please give them my best
  21. Say “Hi” to them for me
  22. Congratulations again

Tip

Because this can be casual, don’t overthink it. Think about what you would say if you were saying goodbye to someone in real life.

Final Advice

Stay away from religion. Unless you know your coworker, boss, or client really well and they are fond of religion, I recommend sticking to secular closings. If you know for a fact the recipient of the email is religious or they themselves close their emails with "God Bless," then you can reciprocate that sign-off, but the best practice is to avoid religious closings, just in case it makes anyone feel uncomfortable.

Careful With These

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